Construction & Excavation Company Job Type:

Full-time Location:

In-office (Margaretville/Arkville, NY area)

Schedule:

Monday-Friday (some flexibility required) We are a fast-paced construction and excavation company seeking a highly organized, dependable Office Secretary / Administrative Assistant to support daily operations. This position is critical to keeping projects, crews, and communication running smoothly. The ideal candidate thrives in a high-volume environment, can juggle multiple priorities, and is comfortable working with contractors, vendors, and customers. Responsibilities Answer and manage a high volume of phone calls and emails Schedule jobs, coordinate crews, and manage calendars Prepare invoices, estimates, and basic bookkeeping entries File permits, documents, and project paperwork Communicate with customers, suppliers, and subcontractors Track job progress, work orders, and payments Maintain organized digital and physical filing systems Assist ownership and project managers with daily administrative needs Qualifications Prior experience in construction, excavation, or a related trade preferred QuickBooks experience preferred Strong organizational and multitasking skills Excellent communication and customer service abilities Comfortable handling fast-paced, sometimes high-pressure situations Proficient with computers, email, and basic office software Ability to work independently and take initiative Reliable, punctual, and detail-oriented What We Offer Competitive pay based on experience Stable, year-round work Direct involvement in a growing company Respectful, straightforward work environment Serious applicants only. This position requires focus, reliability, and the ability to keep up with a very busy operation. To apply, please call or text 631-572-7525.

Work Location:

In person