An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
Under the supervision of the Rector, the Parish Administrator bears responsibility for Parish Office reception, communications (published and electronic), and basic financial administration.
Duties and Responsibilities:
I. To receive and welcome parishioners and guests, the
Parish Administrator:
Answers the Parish Office telephone during posted daily office hours. Promptly relays all messages to the Rector or other relevant members of staff. Manages the Parish Calendar, booking spaces in accordance with the Policy for the Use of Parish Facilities and communicating relevant details to the Sexton and Rector. Collects and distributes daily mail. II. To facilitate clear and accurate communication within the Parish and with the larger community, the
Parish Administrator:
Drafts, proof reads, and prints all bulletins, submitting them to the Director of Music and Rector for editing and approval, oversees their folding, stapling, and transfer to the Sacristy Compiles and distributes weekly announcements, both printed and electronic. Maintains POP and ROTA schedule w/notifications and Altar Flowers, Birthday, and Anniversary lists. Sends out Gift acknowledgements and prints labels for mailings Submits office budget to Finance Chair Records Online donations and Flower memorials for Easter and Christmas. Maintains and updates the Google Calendar. Produces the Annual Meeting report and weekly Christ Church Chronicle, with material supplied by the Rector and volunteer contributors. Ensures Parish House bulletin boards are attractive, informative, and up-to-date (optional). Develops and distributes timely and engaging posters for special services, Parish events, meetings, Bible studies, service opportunities, fundraisers, etc. Other duties as assigned at the discretion of the Rector III. To manage the operational affairs of the Parish Office, the
Parish Administrator:
Manages the Parish Office budget, purchasing all necessary office supplies and periodically reviewing and making recommendations with regard to renewing or changing all related contracts (e.g. computer maintenance, printer lease). Coordinates with the Treasurer to ensure timely payment of all bills and invoices. Receives and transmits to the Treasurer for deposit all payments related to facility use, weddings, funerals, and Christmas and Easter Flower Memorials. For a full list of requirements visit: https://www.ceccoop.net/open-position-parish-administrator Please provide two references from employers or coworkers familiar with your organizational and administrative skills. Please apply at rector@christchurchcooperstown.org
