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RH
Robert Half
Office Assistant
Career Insights for Administrative Clerk / Coordinator
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Scorecard
Based on New York data
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What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$46,534 / year median in New York
-1% projected decline
Job Description
Description We are looking for a dependable Office Assistant to support daily administrative operations for a Contract position based in Deer Park, New York. This role is ideal for someone who is organized, responsive, and comfortable handling a mix of clerical, customer-facing, and basic financial tasks. The successful candidate will help keep office workflows running smoothly by coordinating communications, maintaining records, and assisting with routine business processes.
Responsibilities:
- Manage front-office and administrative activities, including document handling, data entry, filing, and general clerical support.
- Respond to incoming phone calls professionally, direct inquiries appropriately, and relay accurate information to internal teams and external contacts.
- Assist with billing-related activities by preparing records, reviewing basic financial details, and supporting timely processing of office transactions.
- Maintain and update information in CRM platforms, accounting systems, and other business software to ensure accurate and organized records.
- Provide day-to-day support with office programs and internal tools, helping staff complete routine administrative and operational tasks.
- Coordinate communication across departments and contribute to an efficient office environment through clear, timely follow-up.
- Support scheduling, time-related tracking, and other administrative processes required for smooth daily operations.
- Help organize promotional or administrative materials when needed, including support related to digital content or office marketing assets. Requirements
- Previous experience in an office support, administrative, or clerical role.
- Working knowledge of accounting software systems and familiarity with billing or basic financial processes.
- Experience using CRM platforms and common computer programs in a business setting.
- Ability to handle inbound calls with professionalism and strong customer service awareness.
- Comfortable working with administrative systems such as ADP or similar business applications.
- Strong verbal and written communication skills with careful attention to detail.
- Ability to manage multiple responsibilities, stay organized, and meet deadlines in a fast-paced office environment.
Benefits
- 401(k) Plans
- Health Insurance
- Dental Insurance
- Vision Insurance