Office Assistant

Job Summary:

We are seeking a detail-oriented and organized Office Administrator to manage DMV paperwork, assist with financing processes, and oversee parts inventory. This role is essential to ensuring smooth daily operations, accurate record-keeping, and efficient coordination between departments.

Key Responsibilities:

DMV Processing:

Prepare, review, and submit vehicle registration, title transfers, and other DMV-related documentation Ensure compliance with state and federal regulations Track status of submissions and resolve discrepancies or delays

Financing Support:

Assist customers and internal staff with financing applications and documentation Communicate with lenders to process approvals and finalize deals Maintain accurate financial records and ensure timely submission of required paperwork

Parts Inventory Management:

Monitor and maintain inventory levels of parts and supplies Order parts as needed and track shipments Conduct regular inventory audits and reconcile discrepancies Organize storage areas for efficiency and accessibility

Administrative Duties:

Maintain organized filing systems (digital and physical) Answer phones, respond to emails, and provide general office support Collaborate with sales, service, and management teams

Qualifications:

High school diploma or equivalent (associate degree preferred) Previous experience in administrative, dealership, or inventory roles is a plus Familiarity with DMV processes and vehicle documentation preferred Strong organizational and multitasking skills Attention to detail and accuracy Proficiency in Microsoft Office and basic computer systems Excellent communication and customer service skills

Work Environment:

Office-based setting with occasional interaction in service or parts areas May require extended periods of sitting, computer use, and paperwork handling

Job Type:

Full-time Pay:

$17.00 - $18.00 per hour Expected hours: 38.0 per week

Schedule:

8 hour shift

Work Location:

In person