Administrative Assistant Director (Division of Laboratories)

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person. The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.

• Commitment:

  Dedicated to the mission at all times

• Accountability:

  Responsible to each other and the community

• Resilience:

  Adapt in the face of adversity

• Excellence:

  Achieve and maintain the highest quality

•

Service:

Innovate to meet evolving needs

OPEN TO OTHER SIMILAR CIVIL SERVICE TITLES.

• 6.1.9. Transfer and Change of Title
• Any permanent employee in the competitive class who meets all of the requirements for a competitive examination, and is otherwise qualified as determined by the commissioner of citywide administrative services, shall be eligible for participation in a non-competitive examination in a different position classification provided, however, that such employee is holding a position in a similar grade.

Under the broad direction of the Administrative Director of Laboratories, the Assistant Director is responsible for subsections within the Division of Laboratories. The selected candidate will assist the Administrative Director of Laboratories with formulating and implementing standardized administrative workflows and documentation across laboratories. Duties will include but are not limited to:

• Serve as a central point of coordination for laboratory administrative deliverables, ensuring completeness, quality, and on-time execution.
• Help lead agency-wide administrative coordination for laboratory data collection, performance reporting, and benchmarking (caseload, staffing, budget, and quality metrics).
• Manage the annual cycle for laboratory metric collection (multi-lab coordination, deadlines, validation, submission status tracking, and executive-ready reporting).
• Coordinate cross-lab budget planning inputs, tracking, and consolidation as directed by OCME leadership.
• Support financial workflows including: O Periodic spend tracking and administrative reporting. O Personnel cost tracking, overtime administrative reporting, and budget variance summaries. O Procurement coordination and administrative support for lab operational needs
• Produce executive-ready summaries that integrate operational, staffing, and financial signals across laboratories.
• Coordinate administrative components of quality management and compliance activities across laboratories in partnership with Quality Assurance leadership.
• Standardize and monitor required documentation, schedules, and administrative evidence
• Coordinate, execute and manage multi-laboratory projects

SPECIAL NOTE

Selected candidates will be required to provide a DNA sample by swabbing.

WORK AUTHORIZATION

Authorization to work in the Unites States is required for this position. Office of Chief Medical Examiner does not provide sponsorship for international employees for visa applications, extensions, or status changes, including

STEM/OPT

visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.

• Please note that only candidates selected for interviews will be contacted for this position.

FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL.

• Please submit resume and cover letter to nyc.

gov/ocmecareers Job ID# 775792 ADMINISTRATIVE

PUBLIC RECORDS

• 10041 Minimum Qualifications Qualification Requirements 1.

A master's degree from an accredited college in Library Science, Archival Science, American History or Political Science or a related area, plus four years of full-time professional experience in a governmental archives, records management center or library complex, 18 months of which must have been in a supervisory, administrative, consultative, managerial or executive capacity; or 2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree and the 18 months supervisory, administrative, consultative, managerial or executive experience as described in "1" above. Preferred Skills 1. Bachelor's degree in public administration, business administration, health administration, laboratory management, or a related field or equivalent combination of education and experience. 2. Strong proficiency with Microsoft 365 tools (SharePoint, Excel, Teams, and related collaboration platforms). 3. Demonstrated knowledge and experience in managing professional personnel. 4. Developing and implementing administrative policy. 5. Familiarity with role-based access controls, audit trails, and data integrity controls in enterprise tools. 55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/. Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.