Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your proactive approach, excellent communication skills, and technical proficiency will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization committed to excellence. Responsibilities Manage front desk activities, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy Perform data entry tasks accurately within spreadsheets and various productivity software, maintaining organized records Handle clerical duties such as word processing, proofreading documents, and preparing reports with attention to detail; mail intake. Coordinate office management tasks, including supply inventory, scheduling appointments, and maintaining office equipment Provide customer support by responding promptly to inquiries via phone or email, ensuring positive client communication Assist with bookkeeping functions using accounting software for invoicing and premium collections Support team members with personal assistant responsibilities as needed, demonstrating strong organizational skills and time management Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data management tools Excellent computer literacy and technical proficiency in office productivity software and office management systems Strong organizational skills with the ability to multitask efficiently in a fast-paced environment Exceptional phone etiquette and customer service skills, including experience with front desk operations and client communication Bilingual abilities are a plus to effectively serve diverse clients and team members Previous clerical or administrative experience is preferred, including familiarity with office management procedures Demonstrated ability to handle confidential information discreetly while maintaining high accuracy in data entry and proofreading Join us in a role where your organizational talents will shine! We value energetic professionals eager to make a positive impact through dedicated support, clear communication, and technical expertise. This opportunity is perfect for someone looking to grow their administrative career in a vibrant workplace environment.

Pay:

$25.00 per hour Expected hours: 20.0 per week

Education:

High school or equivalent (Preferred)

Work Location:

In person