Administrative Assistant

Description We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Glenmont, New York. In this long-term contract role, you will work closely with the accounting and finance department to ensure smooth operations and accurate financial record-keeping. This position is ideal for someone who thrives in a collaborative environment and enjoys multitasking between administrative and accounting responsibilities.

Responsibilities:

• Support accounts payable and accounts receivable processes by managing invoices and payments.
• Accurately input financial transactions, invoices, and receipts into accounting software.
• Organize and maintain financial records, ensuring all documentation is up to date.
• Create detailed reports, spreadsheets, and summaries to assist management in decision-making.
• Address vendor and client inquiries regarding billing and payment issues in a timely and attentive manner.
• Welcome visitors to the office, directing them to the appropriate personnel as needed.
• Coordinate meetings, handle correspondence, and provide administrative support to office staff and management.
• Perform data entry tasks to ensure the accuracy of financial and administrative records.
• Assist with general office duties, including answering inbound calls and managing schedules. Requirements
• Minimum of 3 years of experience in administrative support, preferably within accounting or finance.
• Proficiency in accounts payable and accounts receivable processes.
• Strong data entry skills with attention to detail and accuracy.
• Familiarity with accounting software and systems for invoice processing.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Effective communication skills for interacting with vendors, clients, and colleagues.
• Experience with receptionist duties, including answering calls and greeting visitors.
• Proficiency in creating spreadsheets and handling basic reporting tasks.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .