An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Who We Are The New York City Muslim Center (NYCMC) is a 501(c)(3) nonprofit organization and home to the largest Islamic Center in New York City. Our 60,000 sq. ft. facility impacts over 2,000 lives weekly, serving as the headquarters for: NYCMC Wellspring Schools NYCMC Uplift The Jesus Son of Mary Mosque (JSMC)
NYCMC FKAD
Institute We don't just run classrooms — we build environments where students grow academically, spiritually, and emotionally. Every role in our school contributes to shaping future leaders. We are seeking an Administrative Assistant to serve as a central member of the Wellspring Schools administrative team, ensuring the smooth day-to-day operation of the school. The ideal candidate is highly organized, detail-oriented, able to manage multiple priorities, and aligned with the Wellspring education model. Essential Duties and Responsibilities Daily School Operations Manage front office operations by greeting visitors, answering phones, and responding to general inquiries. Monitor and respond to school email communications in a timely manner. Coordinate incoming and outgoing calls for both Wellspring Schools and the New York City Muslim Center. Maintain daily staff attendance records and assist with attendance tracking. Collaborate with faculty and staff to support student needs and daily school operations. Prepare, print, organize, and distribute school forms, reports, and administrative documents. Send school-wide communications and mass notifications to parents and families. Manage classroom change requests and scheduling for shared instructional spaces. Monitor and replenish classroom, administrative, printer, and office supplies. Provide early morning supervision and hallway monitoring as assigned. Support enforcement of school policies, including student uniform and cellphone expectations. Prioritize multiple projects while responding to operational needs throughout the school day. Assist with admissions inquiries and coordinate with school leadership regarding enrollment activities. Order cafeteria, office, classroom, and cleaning supplies. Coordinate supply needs with custodial staff and cleaning vendors. Coordinate cafeteria orders and submit required cafeteria menus. Administrative Support Coordinate with vendors, contractors, and service providers. Maintain accurate student records and related documentation with confidentiality. Prepare school-wide announcements, reminders, and communications. Assist with scheduling meetings, maintaining calendars, and preparing meeting materials. Respond promptly to urgent administrative requests from school leadership. Refresh and maintain school bulletin boards. Process vendor payments as assigned. Support Department of Health (DOH) compliance documentation and reporting. Design and print flyers and promotional materials for school events. Student & School Support Assist with planning and coordination of field trips, school events, and special programs. Schedule admissions interviews and maintain applicant documentation. Coordinate transportation for field trips and extracurricular activities. Support administration of student assessments, including state testing and Regents examinations. Record and distribute staff meeting minutes. Assist with on-site events and school-wide activities. Help resolve student and staff operational issues as they arise. Required Qualifications High school diploma or equivalent required; Bachelor's degree preferred. Minimum of 3-5 years of administrative experience, preferably in a school or educational setting. Proficiency in Microsoft Office Suite and Google Workspace. Strong written and verbal communication skills. Ability to maintain confidentiality of student and personnel information. Professional demeanor with excellent customer service skills. Ability to prioritize competing responsibilities and meet deadlines. Alignment with Islamic values and school culture Preferred Experience working in a K-12 school environment. Familiarity with student information systems and educational technology. Experience coordinating school events and family communications. Knowledge of New York City Department of Health or school compliance requirements. Physical Requirements Ability to sit, stand, and walk throughout the school day. Ability to lift and carry up to 25 pounds occasionally. Ability to move throughout classrooms, hallways, and administrative offices as needed. What Makes This Role Different This position works primarily in a school environment with frequent interaction with students, families, faculty, administrators, vendors, and visitors. The role requires flexibility and the ability to respond to changing priorities while maintaining a welcoming, organized, and professional front office. Wellspring Schools is where we lay the groundwork for everything that comes next — academically, emotionally, and spiritually. Because when you build strong foundations, you don't just prepare children for school — you prepare them for life.
Pay:
$50,000.00 - $70,000.00 per year Application Question(s): What interested you about working at NYC Muslim Center Wellspring Schools?
