Administrative Assistant

Administrative Assistant at Russell Tobin Administrative Assistant at Russell Tobin in Latham, New York Posted in 6 days ago.

Type:

full-time

Job Description:

Administrative Assistant - Contract Opportunity ????

Location:

Cohoes, NY (Onsite) ????

Duration:

12-month contract (with potential for extension or conversion) ????

Pay:

$23 - $25/hour (W2) Are you an experienced administrative professional looking to support advisors in a fast-paced financial services environment? We're seeking a detail-oriented and proactive Administrative Assistant to join the Wealth Advisory Solutions & Private Family Office team. This is a great opportunity to work in a dynamic, client-focused setting while supporting high-level professionals.

Ideal Candidate:

? 5+ years of experience supporting executives, advisors, or senior professionals ? Experience in financial services, private sector, or government environments preferred ? Strong organizational skills with exceptional attention to detail ? Excellent written and verbal communication skills ? Ability to handle sensitive and confidential information with discretion ? Proactive, self-starter with strong problem-solving abilities ? Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) ? Experience with expense platforms such as SAP Concur is a plus ? Team player with a positive attitude and ability to work under pressure

Key Responsibilities:

• Provide administrative support to advisors and account managers in a collaborative team environment
• Manage complex calendars, schedule meetings, and coordinate conference calls
• Coordinate logistics for client calls and advisor meetings, including resolving scheduling conflicts
• Arrange travel and process expense reports in a timely manner
• Handle confidential client information with a high level of discretion
• Prepare and distribute correspondence, reports, and other documentation
• Interact professionally with senior business leaders and clients
• Organize and ship materials to clients and follow up on requests
• Support onboarding of new hires and new client accounts, including data entry
• Perform general administrative duties such as filing, scanning, inventory ordering, and mail processing
• Assist with ad hoc projects and provide backup support as needed Why Join Us?

This role offers the opportunity to work within a respected financial services team, supporting high-level advisors in a fast-paced and professional environment. High-performing candidates may have the opportunity for contract extension or full-time conversion. PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors. ???? Apply today to take the next step in your administrative career!

More About Pride Global:

Equal Employment Opportunity PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Fair Chance Employment PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances. Accommodations We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.