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RH
Robert Half
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on New York data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$46,668 / year median in New York
-5% projected decline
Job Description
Description We are looking for a detail-oriented Administrative Assistant to support the superintendent's office in New York. This Contract position is ideal for someone who enjoys keeping daily operations organized, providing effective front-office support, and serving as a helpful point of contact for families and staff. The role combines administrative coordination, document management, and communication responsibilities in a fast-paced education environment.
Responsibilities:
- Manage the superintendent's calendar by scheduling meetings, coordinating appointments, and helping maintain an efficient daily agenda.
- Prepare, organize, scan, copy, and file documents to support accurate recordkeeping and smooth office operations.
- Welcome visitors and handle front-desk activities with professionalism, ensuring a positive experience for staff, parents, and community members.
- Respond to inbound phone calls and direct inquiries to the appropriate department or individual in a timely manner.
- Serve as a liaison for parents by addressing routine questions, relaying information, and helping connect families with school resources.
- Enter and update administrative data with accuracy to maintain organized office records and support reporting needs.
- Assist with general office tasks such as correspondence, document preparation, and administrative follow-up for the superintendent's office. Requirements
- Experience providing administrative support in an office, school, or similar environment.
- Ability to manage calendars, organize schedules, and handle multiple priorities efficiently.
- Proficiency in data entry, document filing, scanning, and copying with strong attention to detail.
- Strong verbal communication skills, including confidence in answering inbound calls and assisting visitors.
- Comfortable performing receptionist and front-office duties in a structured setting.
- Ability to interact courteously and effectively with parents, staff, and other stakeholders.
- Dependable organizational skills and the ability to maintain confidentiality when handling sensitive information.