Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily office operations for a construction-focused business in New York. This Long-term Contract position is ideal for someone who enjoys balancing front-desk interaction with behind-the-scenes administrative coordination in a fast-paced, client-facing setting. The person in this role will help keep the office organized, provide responsive support to staff and visitors, and manage a range of clerical and computer-based tasks with accuracy.

Responsibilities:

• Welcome visitors and create a positive first impression by assisting clients and directing them to the appropriate team members.
• Manage incoming phone calls, route messages efficiently, and respond to general inquiries with courtesy and attention to detail.
• Provide day-to-day administrative support to internal staff, including preparing documents, typing notes, and assisting with contract-related paperwork.
• Maintain organized office records by filing, scanning, and updating documents so information is easy to access when needed.
• Support basic data tracking and reporting activities using spreadsheets and other office software tools.
• Assist with document workflow tasks such as processing electronic signatures and helping coordinate routine administrative follow-up.
• Keep shared office and kitchen areas supplied by monitoring inventory levels and replenishing essential materials.
• Help manage schedules and calendar updates to support smooth coordination across the office.