We are looking for an organized Administrative Assistant to support daily office operations for a real estate property and facilities management team in Melville, New York. This contract-to-permanent position is ideal for someone who enjoys keeping workflows on track, providing a welcoming front-office presence, and handling a variety of administrative tasks with accuracy. The role offers the opportunity to contribute to a busy, detail-focused environment by coordinating communications, maintaining records, and assisting with essential office support functions.

Responsibilities:

• Manage front-desk and general office support activities to help maintain smooth day-to-day operations.
• Respond to incoming calls in a courteous manner, direct inquiries appropriately, and relay accurate messages when needed.
• Enter, update, and maintain business information in office records and databases with strong attention to detail.
• Provide administrative support to team members by preparing documents, organizing files, and assisting with routine clerical tasks.
• Welcome visitors and serve as a welcoming first point of contact for the office.
• Coordinate correspondence, distribute information, and help keep internal administrative processes organized.
• Support office efficiency by monitoring administrative needs and assisting with general operational tasks as assigned.