Overview Join our dynamic construction management team as an Assistant Construction Office Manager, where your organizational prowess and administrative expertise will drive project success. In this vital role, you will support the smooth operation of construction projects by managing office functions, coordinating schedules, overseeing vendor relationships, and ensuring effective communication across teams. Your energetic approach and attention to detail will help foster a productive environment that keeps projects on track, within budget, and aligned with client expectations. This paid position offers an exciting opportunity to develop your skills in a fast-paced construction setting while contributing to impactful building initiatives. Responsibilities Assist in managing daily office operations related to construction projects, including filing, record keeping, and handling confidential information with discretion. Coordinate project schedules using Microsoft Office tools and spreadsheets to ensure timely completion of milestones. Support vendor management activities by communicating with suppliers, subcontractors, and service providers to facilitate procurement and service delivery. Oversee human resources functions such as ensuring completion of onboarding new employee files, ensuring update safety trainings of new and current employees , and assist in overlook of team management tasks of current projects. Maintain accurate bookkeeping and accounting records using accounting software like or other financial software platforms. Manage client communication by providing updates, responding to inquiries, and ensuring excellent customer service standards are met. Handle multi-line phone systems, calendar management, and office logistics to streamline daily workflows. Assist with event planning for project meetings or company events, ensuring all logistical details are executed flawlessly and stay in communication with all office managers. Support office management duties including filing systems, office supply inventory, and ensuring a professional work environment. Contribute to team development through training initiatives and process improvements that enhance overall efficiency. Experience Proven supervisory experience in an office or administrative setting within the construction industry or related fields. Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook) and experience managing spreadsheets for scheduling and budgeting purposes. Familiarity with with bookkeeping and financial software such as QuickBooks is highly desirable. Demonstrated ability to handle clerical tasks efficiently while maintaining attention to detail in a fast-paced environment. Excellent communication skills—both verbal and written—with the ability to interact professionally with clients, vendors, contractors, and team members. Prior experience managing vendor relationships, comprehension of tight financial and time budget, and human resources functions is preferred. Knowledge of office management practices including filing systems, multi-line phone systems, calendar coordination, and confidentiality protocols. Ability to adapt quickly to new technology tools and software applications relevant to construction project administration. This role is perfect for motivated individuals eager to grow their career in construction administration while supporting impactful projects through energetic organization and exceptional communication skills!

Job Type:

Full-time Pay:

$49,770.77 - $75,000.00 per year

Benefits:

Flexible schedule Parental leave Relocation assistance

Work Location:

In person