Office Coordinator

Office Coordinator Location:

New Rochelle, NY Description:

M.S. Walker New York is hiring for an Office Coordinator and are looking for someone to start at the beginning of May. This role is full-time in office at the New Rochelle, NY facility during office hours (Monday to Friday approximately 8:30 AM-4:30 PM). The primary responsibility of the role will be administrative support to our sales and brand management team. There will be both reception/office support responsibilities as well as admin and analyst support. Responsibilities will include, but are not limited to: Office Operations & Administrative Support Serve as the first point of contact for office communications (phones, mail, email inquiries). Manage day-to-day office operations, including meeting coordination and shipment handling (internal/external). Maintain office supply inventory and oversee vendor relationships (e.g., cleaning services, equipment providers). Provide administrative support to leadership, including calendar management and document preparation. Perform general administrative and ad hoc support tasks as needed. Sales & Reporting Support Prepare and distribute specific daily, weekly, and monthly sales reports using internal software platforms. Support data cleanup and maintenance initiatives to improve reporting accuracy and operational efficiency. Finance & Accounting Support Process and track checks and related payments. Assist with supplier accounts receivable (A/R) tracking and follow-ups. Support invoice tracking, credit memo processing, tasting credits, and basic reconciliations. Conduct daily inbound and landed cost audits to ensure accuracy and compliance. Event & Marketing Coordination Provide support for internal and external events. Collaborate cross-functionally with marketing, sales, and brand teams to support in-market execution. Monitor and track event and marketing budget spend. Cross-Functional Collaboration, Process Improvement and Support Work closely with marketing, sales, and brand management to ensure teams have necessary tools and resources. Support interdepartmental initiatives and communication.

Requirements:

1-2 year of experience in a similar role Experienced MS Office user with strong Excel skills High attention to detail Excellent oral and written communication skills Ability to stay on task and stay organized while working on multiple deadlines

Benefits:

We offer a Comprehensive Benefits Plan that includes the following: Medical & Dental Insurance Vision Coverage Paid-Time-Off Program Fidelity Investments 401k Disability, Life, Accident & Illness Insurance Packages Discounted Fitness Memberships Free & Discounted Work/Life Resources Career Advancement Opportunities Who we are: Founded in Boston in 1933, M.S. Walker is a 5th-generation, family-owned wine and spirits importer and distributor, a spirits bottler, and a national supplier. We serve On-Premise and Off-Premise establishments throughout the Northeast, with direct operations in Massachusetts, New York, New Jersey and Rhode Island and brokerage operations in Maine, New Hampshire and Vermont. We represent a budding portfolio of wine and spirits nationwide, including our own brands, and we strive to offer the most prestigious portfolio in the industry. M.S. Walker has built our foundation and future on our people - our employees are truly our greatest asset. Our company boasts a diverse pool of exceptionally special team members who each bring their unique skills and experience to the organization.

Mission Statement:

Since 1933, our mission has been firmly rooted in our core values of family, integrity, respect, honesty, and hard work. We are deeply committed to upholding these principles for our team members, customers and suppliers alike. We seek to build and maintain long-lasting relationships based on trust and reliability. By honoring our heritage and embracing innovation, we aim to continuously improve and adapt to meet the evolving needs of our industry, while responsibly contributing to the communities we serve. Together, we strive to elevate the spirit of hospitality and foster a vibrant and respectful culture in all facets of the organization and beyond.

Pay Range:

$50,000-$60,000 annually