An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
The James A. Triandiflou '88 Institute for Equity, Diversity, and Inclusion at the State University of New York at Oswego invites applications for a full-time Office Assistant 2 position, Grade 9.
Posting Date:
July 28, 2026
Review Date:
Review of applications will begin immediately and will continue until the position is filled.
Salary:
$42,641/year. Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefits package. Please click here for more information on benefits for full-time CSEA professionals.
Date of Appointment:
As soon as possible.
Description of Responsibilities:
Correspondence:
Maintain diversity email communications and correspondence Schedule meetings/workshops and maintain detailed calendar Manage phones and visitors to the office Maintain confidentiality with all communications
Office Management:
Monitor and maintain calendars for the Institute and director Schedule department meetings and retreats for the Institute Greet and assist visitors and staff who visit the Institute; direct to appropriate parties Provide general office management, including mail and parcel distribution; shredding schedule; and office equipment repair and maintenance Manage office supplies, including ordering, payment, and organization of supplies/supply rooms; monitoring inventory and ensuring office supply needs are consistently met; and ensuring the Institute's requests are submitted and completed Provide high-level administrative support to the office Order and review group members' orders for supplies and equipment Generate, develop, and maintain the Triandiflou Institute's websites at the direction of the director Develop and maintain methods for organization of information including files, databases, and other systems
Budget Management:
Manage all local financial transactions, including reimbursements, P-Card, and corporate card expenditures Serve as the office's financial approver for all purchasing requests within SUNY systems and the Advancement Fund Manage staff travel and accommodation Manage departmental budget reports for all purchases
Programming Support:
Provide support for special projects at the discretion of the Institute staff Perform other duties and assist with projects as assigned. Coordinate site visits, handling all logistics from travel bookings and accommodations, catering orders, and itineraries for visitors
Job Requirements:
NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the
NY HELPS
Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under
NY HELPS
will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a
NY HELPS
title, employees may take part in any promotion examination for which they are qualified. Non-Competitive Minimum Qualifications (NY HELPS): One year of clerical experience
Competitive Minimum Qualifications:
Candidates must be permanent competitive or 55 b/c employees of New York State to be eligible to apply for this position. Permanent Appointment (Non-NY HELPS): One year of permanent competitive service as an Office Assistant 2 OR be reachable on the Office Assistant 2 eligible list OR have one year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law. 70.1
Transfer or Reinstatement:
One year of permanent competitive or 55b/c service as an Office Assistant 2 OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title that is eligible for transfer under Section 70.1 of Civil Service Law.
Reassignment:
Permanent competitive or 55b/c service as an Office Assistant 2.
Provisional Appointment:
Eligible for provisional appointment under NYS Civil Service guidelines.
Conditions of Employment:
This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster, and/or reemployment roster of laid-off State employees may be certified against this vacancy by the Department of Civil Service.
Additional Information:
Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please click here to see our full non-discrimination policy. In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986. Requests for reasonable accommodations of a disability during the application and/or interview process should be made to Dr. Starr Wheeler, ADA/504 Compliance Officer at starr.wheeler@oswego.edu or 315-312-3872 For Campus Safety information, please click here to see the Annual Security and Fire Report (Clery). SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Click here for further policy details, including education and cessation resources. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov. For more details, reference New York State Department of Civil Service, Job Title Code #2581200, Office Assistant 2, and Grade 9. If you have any questions about the position, please call or e-mail: Human Resources 315-312-2230 HR@oswego.edu
