Administrative Assistant, Advising and Academic Services (CL-2)
Posting Number:
494019
Type of Position:
Full-time
Location:
Poughkeepsie, NY
Categories:
Office Support Position Title:
Administrative Assistant, Advising and Academic Services (CL-2)
Department/School:
Advising & Academic Services Salary/Pay Rate:
$20.66/hour - $21.69/hour
Job Summary:
The Administrative Assistant, Advising and Academic Services (CL-2) provides specialized support to the Center for Advising and Academic Services by processing and compiling information, preparing reports, and completing other specific administrative duties. Physical Effort & Work Environment The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of small objects. Vacation days may not be approved during the following "black out" periods: two weeks before and two weeks after the starting date for the fall semester; one week before and two weeks after the starting date for the spring semester; and during the two- week period leading up to graduation.
Minimum Qualifications:
The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work. All candidates must also be able to demonstrate general computer proficiency with Microsoft Office Suite. Requisite Skills 5B-Intermediate Written Communication Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software office 6B-Intermediate Office Organization Consistently demonstrates ability to manage operational aspects of the with minimal to no supervision, including time management, information distribution, and project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies 7B-Intermediate Record & Data Processing Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail 9B-Intermediate Auditing & Data Reconciliation Consistently demonstrates ability to audit accuracy of data and investigate discrepancies, as well as reconcile expense reports. Errors are located using developed attention to detail. Errors committed are of average severity, and overall risk to institution is concerning and may necessitate corrective action 15C-Advanced Interpersonal Communication Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action 17B-Intermediate Responsibility Consistently demonstrates ability to prioritize, coordinate and complete (start to finish) basic work assignments with minimal to no assistance or instruction, such as preparing faculty appointment letters 18C-Advanced Organizational Knowledge Consistently demonstrates extensive knowledge of entire University and outside organizations
Essential Functions:
Serve as a point of contact over the phone, in person and online, for students, parents, faculty, staff and the general public
Answer questions as able or refer inquiries to appropriate person
Open, sort and distribute office mail. Process outgoing mail
Access department calendars; schedule and log appointments as necessary
Assist in event organizing or scheduling
Create, update and proofread various correspondence and documents
Maintain complex filing systems, including student and faculty files
Enter and manage information in department computer system; information may be of a confidential nature
Manage and reconcile independent budgets and financial records
Purchase office supplies and equipment when needed
Train and supervise student workers
Maintain knowledge of state and federal regulations pertinent to position
Possess intimate knowledge of entire institution
Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people
Perform other job-related duties as required
Required Application Documents:
Resume, Cover Letter, & Contact Information of 3 Professional References About the
Department/School:
The Center for Advising & Academic Services (CAAS) is dedicated to helping students develop skills required to demonstrate academic success while developing the advising structure required to support our faculty and staff advisors. In line with the Marist 100 commitment of Student Centrality, CAAS is dedicated to teaching skills and providing the necessary resources that will help both students and advisors thrive.
About Marist University:
Founded in 1929, Marist is a comprehensive, independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and Florence, Italy, plus over 70 programs offering a variety of international study, Marist is a portal to the world and is devoted to nurturing a welcoming, inclusive community. Through six schools offering almost 50 majors, Marist cultivates the intellectual growth and well-being of its more than 6,000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise and reflect their individual passions. Marist has been acclaimed a top institution in the nation by U.S. News & World Report, the Wall Street Journal/College Pulse, Princeton Review, and others. To learn more, please visit https://www.marist.edu/about
Type of Position:
Full-time Classification:
CWA (Full-Time) Months per
Year:
12
Work Schedule:
Monday-Friday, 8:30am - 5:00pm Hours per
Week:
37.5
Location:
Marist University Main Campus Number of Position Openings:
