An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Database & Office Assistant, Liberty Partnership Program (CL-3)
Posting Number:
494028
Type of Position:
Full-time
Location:
Poughkeepsie, NY
Categories:
Office Support Position Title:
Database & Office Assistant, Liberty Partnership Program (CL-3)
Department/School:
Liberty Partnership Program Salary/Pay Rate:
$19.62/hour - $20.60/hour
Job Summary:
The Database and Office Assistant provides specialized administrative and database support to the Marist Liberty Partnership Program.
Minimum Qualifications:
The ideal candidate will be a high school graduate and should have 3-5 years of progressively responsible secretarial/ clerical work, or any combination of training, experience and education sufficient to indicate an ability to do the work. All candidates must also be able to demonstrate computer proficiency with Microsoft Office Suite. 1
B-Intermediate Reception/Response:
Consistently demonstrates ability to provide routine responses and basic information from inquiries (telephone, e-mail, or in-person) with minimal guidance. Directs visitors as needed 5
B-Intermediate Written Communication:
Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software 6
B-Intermediate Office Organization:
Consistently demonstrates ability to manage operational aspects of the office with minimal to no supervision, including time management, information distribution, and project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies 7
B-Intermediate Record and Data Processing:
Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail 12
B-Intemediate Data Management:
Effectively demonstrates intermediate knowledge of supported data management software used in department Consistently demonstrates speed and accuracy and ability to operate data management software with no guidance 15
B-Intermediate Interpersonal Communication:
Consistently demonstrates courtesy, tact and professionalism, as well as sensitivity to the concerns or interests of others in conveying information. Demonstrates patience and the ability to handle difficult people 17B -
Intermediate Responsibility:
Consistently demonstrates ability to prioritize, coordinate and complete (start to finish) basic work assignments with minimal to no assistance or instruction, such as preparing faculty appointment letters
Essential Functions:
Serve as initial contact over the phone, in person and online, for students, parents, faculty, staff, and the general public. Answer questions or refer inquiries to appropriate person
Type and proofread various documents, including reports and draft correspondence
Enter daily attendance for afterschool and lunch pre-college sessions
Enter student, parent, medical and school Liberty Partnership Program applications into Access database
Mail welcome letters and program information
Compile and maintain student files with appropriate documentation
Coordinate mailings and permission slips
Track permission slips and update spreadsheets, including trip and event attendance
Update database records as needed
Supervise and coordinate student workers
Possess organizational knowledge of institutional as required by position
Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people
Perform other job-related duties as required
Required Application Documents:
Resume, Cover Letter, & Contact Information of 3 Professional References About the
Department/School:
The Marist Liberty Partnerships Program (LPP) provides comprehensive services to meet the academic, social, emotional, and career needs of at-risk students. The program strives to successfully transition 341 Poughkeepsie City School District students (grades 5-12) into graduates who are equipped to handle the rigors of college and the demands of the competitive workforce. Through its granter (the New York State Education Department), sponsoring the Institute of Higher Education (Marist), school ties, community partnerships, and parental involvement, Marist LPP delivers research-based programming to students.
About Marist University:
Founded in 1929, Marist is a comprehensive, independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and Florence, Italy, plus over 70 programs offering a variety of international study, Marist is a portal to the world and is devoted to nurturing a welcoming, inclusive community. Through six schools offering almost 50 majors, Marist cultivates the intellectual growth and well-being of its more than 6,000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise and reflect their individual passions. Marist has been acclaimed a top institution in the nation by U.S. News & World Report, the Wall Street Journal/College Pulse, Princeton Review, and others. To learn more, please visit https://www.marist.edu/about
Type of Position:
Full-time Classification:
CWA (Full-Time) Months per
Year:
12
Work Schedule:
Monday - Friday 9:30am - 4:30pm Hours per
Week:
30
Location:
Marist University Main Campus Number of Position Openings:
