Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. The ideal candidate will bring enthusiasm, technical proficiency, and exceptional organizational skills to ensure our office runs smoothly and efficiently. Responsibilities Providing backup support to the benefit coordinators when necessary Greeting members, answering inquiries from union members, screening phone calls and providing accurate information Communicating general information to union members and staff members Distributing important materials to relevant parties Document and data management include entering data, organizing physical and digital files Performing routine data entry work Preparing materials including large USPS mailings and utilizing USPS machinery. Answering emails in a professional and timely manner Coordinate equipment maintenance and oversee incoming and outgoing mail. Maintaining office inventory supplies and replenishing them as needed Anticipating the needs of benefit coordinators Interpersonal skills and excellent communication skills with a commitment to working collaboratively with diverse worker populations After first 90 days of employment, employee is eligible for employer paid health benefits.

Qualifications Education:

High school diploma

Experience:

Minimum 1-3 years of general office administrative support. Ideal candidates will have union setting experience but not required

Software Proficiency:

Strong working knowledge of

Microsoft Office and Google Workspace Communication:

Clear verbal and written communication paired with active customer service abilities

Organizational:

Strong attention to detail, time management and the ability to handle confidential and sensitive information with discretion.

Setting:

Typical office space and appropriate business attire.

Pay:

From $50,000.00 per year

Benefits:

Dental insurance Health insurance Vision insurance

Work Location:

In person