Administrative Assistant Reports To:

Executive Assistant FLSA Status:

Non-Exempt Direct Care Status:

Non-Direct Care Schedule:

Full-Time, Monday-Friday, typically 8:30 a.m.-5:00 p.m. Position Summary We are seeking a highly organized, dependable, and proactive Administrative Assistant to support the Executive Assistant, executive leadership, and Board of Directors. This position works across several areas of the organization, including human resources, payroll, accounts payable, technology, office operations, and marketing. The ideal candidate is detail-oriented, trustworthy, resourceful, and able to manage multiple priorities independently. We are looking for someone who takes ownership, anticipates needs, solves problems, communicates effectively, and follows tasks through to completion. Key ResponsibilitiesHuman Resources & Payroll Process payroll and maintain accurate employee attendance and PTO records. Assist with benefits, leave administration, and annual insurance enrollment. Coordinate new-hire onboarding, orientation, training, and employee offboarding. Maintain confidential employee records and assist with other HR-related administrative needs. Accounts Payable & Financial Administration Review invoices for accuracy and enter invoices and expenses into QuickBooks. Coordinate vendor credits, review statements, authorize/process bill payments, and ensure timely payment. Work with the Director of Purchasing on inventory and purchase-order-related matters. Maintain accurate and organized financial documentation. Executive & Administrative Support Support the Executive Assistant, executive leadership, and Board of Directors and serve as backup to the Executive Assistant. Organize executive files, patient paperwork, interoffice forms, reports, and correspondence. Create and maintain Excel spreadsheets, reports, and tracking tools. Assist with special projects and executive requests while maintaining strict confidentiality. Anticipate needs and identify opportunities to improve organization and efficiency. Technology & Office Operations Coordinate technology support between employees, managed IT services, and vendors including Brightree, Verizon, RingCentral, and other business platforms. Track technology issues through resolution. Order office supplies and coordinate mail and shipping. Assist with company meetings, parties, and company-sponsored events. Marketing Assist with basic marketing and digital communications, including: Website updates Facebook/social media Google Business Profile Other marketing initiatives as assigned Compliance Ensure compliance with organizational policies and requirements, including Patient Rights, HIPAA, Code of Ethics, Code of Conduct, and ACHC Compliance Program requirements. Perform other duties and special projects as requested by executive leadership. Qualifications High school diploma or GED required; associate degree in business administration, administrative assistance, HR, accounting, or related field preferred. Prior administrative or office-management experience strongly preferred. Strong computer and phone skills with the ability to learn new systems quickly. Proficiency in Microsoft Office, particularly Excel, Outlook, and Word. QuickBooks, payroll, HR, or accounts payable experience highly desirable. Excellent written and verbal communication skills. Exceptional attention to detail, accuracy, organization, and time management. Ability to prioritize, multitask, meet deadlines, and transition between responsibilities throughout the day. Ability to work independently, make sound decisions, solve problems, and take ownership of responsibilities. Professional, positive, and cooperative approach with employees, leadership, vendors, and outside partners. Ability to maintain strict confidentiality and exercise discretion. Professional and neat appearance. What We're Looking For Someone who is reliable, organized, accountable, and proactive —a person leadership can trust to take ownership, communicate effectively, anticipate needs, and make sure important details don't fall through the cracks.

Pay:

$19.00 - $23.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Health savings account Life insurance Paid time off Referral program Retirement plan Vision insurance

Work Location:

In person