Office Coordinator III Job #: 042928

Location Syracuse, NY Pay Range:

$18.04

•$20.91

Hours:

Standard University business hours 8:30am

•5:00pm (academic year) 8:00am

•4:30pm (summer) Hours may vary based on operational needs.

Job Type:

Full-time Job Description:

The Office Coordinator will work with a team to provide daily administrative support for the MidState Family and Community Engagement Center (FACE Center) of the OSE Partnership, as well as for other grants and projects in the Center on Disability and Inclusion. This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.

Education and Experience:

Bachelor's degree preferred. Associate's degree. Three years of office experience preferably in an academic environment.

Skills and Knowledge:

Solid understanding of Microsoft Teams, Microsoft Office, Outlook, Adobe Professional Suite, Canva and Google Docs, with the ability to create and revise documents. Good oral and written communication skills. Solid interpersonal skills. Good organizational skills and exemplary attention to detail and ability to multitask in a fast-paced office environment which serves a variety of projects. Ability to maintain high level of confidentiality with sensitive information. Ability to prioritize and organize tasks associated with the FACE Center and the various CDI grants and projects, in collaboration with the FACE Center Directors, CDI directors and

Office Administrative Team Responsibilities:

Perform administrative and clerical duties that require limited independent judgement yet some level of confidentiality. Includes assisting in email correspondence, creating training promotional materials, developing reports, managing inquiries, and mailings. Manage and coordinate calendars, generic email boxes, listservs, schedules and appointments. Respond to general department inquiries and forward complex inquiries to the appropriate project directors. Perform duties in a timely manner related to accounting, data entry, financial paperwork processing; including purchasing, invoicing, payments, reconciliation, fiscal year close outs and set up, and communications requiring independent judgement and confidentiality. Track all expenses associated with the operation of each project and provide regular reports to the project directors. Communicate with SOE Budget office, SU Purchasing and Disbursements, and Office of Sponsored Accounting. Manage FACE Center training registration and CTLE applications, digital learning spaces, syllabus, training schedule, calendar entry and communication with FACE Center staff Maintain office supplies and asset management (e.g. including interfacing with MWBE Vendors for the FACE Center) Assist with event planning and on-site assistance for a variety of conferences, presentations, CDI gatherings, etc. under the direction of the FACE Center project directors and the CDI operations director.

About Syracuse University:

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience. The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:

Full Consideration By:

To apply, visit https://www.sujobopps.com/postings/113767 Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. je-2b697a35722e4ebeb7b26d859e746fbf