ENP Environmental Inc. (ENP) is a women-owned business specializing in hazardous and non-hazardous waste removal, asbestos abatement, and environmental services, with deep roots in the New York City metropolitan area. Our projects span public and private work, where precise paperwork, regulatory compliance, and strong project coordination are as critical to a project's success as the work performed in the field. Join our dynamic team as a Construction Project Administrator and become a vital part of delivering successful abatement projects from award through closeout. In this role, you will manage the administrative side of asbestos, lead, and mold abatement projects—preparing documentation, managing schedules, handling billing and certified payroll, coordinating regulatory filings, and supporting project teams to ensure seamless operations. Your expertise will help drive efficiency, maintain accurate records, and facilitate communication across all stakeholders. This position offers an exciting opportunity to grow within the environmental services industry while contributing to projects that make a difference in communities. The Project Administrator combines project tracking, regulatory filings, billing, job-cost administration, certified payroll, proposal preparation, and project correspondence, working closely with ownership, estimators, and field supervisors to run projects from start to finish—keeping them organized, compliant, accurately billed, and properly closed out. This is an office-based, on-site project-administration position. It does not directly supervise field crews or independently approve pricing, payments, or project expenditures. Primary Responsibilities Project Administration & Coordination Establish, maintain, and organize project files from award through closeout Assist in developing and maintaining project schedules Support project teams by coordinating meetings, preparing submittals, and assembling pre- and post-project packages Track labor hours, wage classifications, materials, equipment, subcontractor costs, and other job expenses Track permits, variances, and compliance documentation through each project's lifecycle Maintain project-status, deadline, billing, and closeout trackers Monitor project progress through regular updates and analysis of Excel data, providing insight into cost management and schedule adherence Enter and organize job-cost information for management review Maintain comprehensive records of project correspondence, RFIs (Requests for Information), submittals, and employee/company licenses and safety documentation Billing & Accounts Prepare and issue project invoices, progress billings, and required supporting documentation Prepare and submit certified payroll reports for prevailing-wage / public work Enter certified-payroll information into client- or agency-required submission portals Maintain supporting payroll and compliance documentation Assist with procurement by reviewing bids, tracking purchase orders, and ensuring compliance with contractual obligations Asbestos & Environmental Regulatory Filings Prepare, submit, amend, and track required NYC Department of Environmental Protection (DEP) asbestos filings through ARTS Prepare and submit

NYC / NYSDOL

asbestos notifications and related project records Enter and manage project data across the PASSPORT, DEP, EBO, and DEC portals Complete required NYC EBO compliance reporting Maintain filing confirmations, permits, notices, amendments, variances, and supporting documentation Monitor regulatory deadlines and promptly flag missing information or potential compliance issues General Administration Draft proposals, bid documents, and project correspondence Assemble and submit bid packages, proposals, and supporting documents Maintain proposal logs and track outstanding submissions Maintain organized electronic and physical project records Communicate with clients, vendors, and regulatory agencies as needed Support ownership with reporting and ad-hoc analysis Continuously improve office processes and systems Requirements Office administration or construction project-administration experience required; construction or environmental industry experience preferred Experience matters more than a specific number of years or a college degree Familiarity with contracts administration, change-order processing, and project coordination practices Familiarity with prevailing-wage documentation or certified payroll Ability to reconcile labor, material, subcontractor, and billing records accurately Excellent organization, follow-through, and attention to detail, with the ability to manage multiple priorities and deadline-driven submissions Strong written communication and document-preparation skills Demonstrated ability to work collaboratively across teams and communicate clearly with stakeholders at all levels, while also working independently Strong computer skills required, including proficiency in: Microsoft Word and Excel (heavy day-to-day use) Google Workspace — Gmail and Google Sheets Adobe Acrobat / Adobe Writer Accounting or construction-management software (experience with Sage preferred) Various city and state agency platforms/portals (e.g., ARTS, PASSPORT, DEP, EBO, DEC) Ability to work confidently across multiple systems and platforms

Note:

Prior asbestos-industry experience is not required—training will be provided on company procedures and asbestos-specific filings.

Compensation & Benefits Salary:

$70,000-$90,000 per year, commensurate with experience

Benefits:

Health insurance, paid vacation, paid sick leave, and retirement plan

Schedule:

Stable, full-time weekday schedule

Location:

Wantagh, NY (on-site)

Job Type:

Full-time Ideal Candidate The ideal candidate is an experienced construction administrator who understands how field documentation, job costs, billing, certified payroll, compliance submissions, and closeout records fit together. This person is comfortable taking ownership of administrative workflows, following up when information is missing, and keeping management informed without requiring constant direction. No college degree or prior asbestos experience is required—we are prepared to train the right construction-administration professional in our industry-specific regulatory processes.

Pay:

$70,000.00 - $90,000.00 per year

Benefits:

401(k) Health insurance Paid time off

Work Location:

In person