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BA
By Appointment Hamptons I, LLC
Office Assistant - Part Time
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Based on New York data
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What they do
A Front Office Assistant greets people in an office, handles calls, and provides administrative assistance for the office. Organizes files and assists with record keeping and data base management. Manages office mail, email and text correspondence. Greets visitors, clients, patients or vendors who come to an office. Answers phone calls and directs inquiries to other staff.
$42,293 / year median in New York
+7% projected growth
Job Description
Job Summary We are seeking a dynamic and organized Part-Time Office Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment and enjoys supporting daily office operations. As an Office Assistant, you will be the friendly face at the front desk, manage multi-line phone systems, handle data entry, and assist with various administrative tasks. Your positive attitude and strong organizational skills will help ensure our office runs smoothly, providing excellent customer service and support to both clients and team members. This position offers a flexible schedule and an opportunity to develop valuable office management experience. Duties Greet visitors and clients professionally at the front desk, ensuring a welcoming environment Manage multi-line phone systems, directing calls efficiently and courteously Handle incoming and outgoing correspondence, including emails and mail distribution Perform data entry tasks accurately using Microsoft Office applications and QuickBooks accounting software Maintain organized filing systems, both physical and digital, ensuring confidentiality of sensitive information Support bookkeeping activities such as invoicing, expense tracking, and record keeping Assist with office management duties including supply inventory, scheduling appointments, and coordinating meetings Provide excellent customer service by responding promptly to inquiries via phone or email Support personal assistant tasks such as calendar management and document preparation Ensure the office environment remains tidy, organized, and efficient at all times Qualifications Proven experience in an office environment with clerical or administrative responsibilities Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) Experience using QuickBooks or similar bookkeeping software is highly desirable Excellent organizational skills with keen attention to detail Exceptional communication skills, including phone etiquette and client interaction Ability to handle confidential information discreetly and professionally Bilingual abilities are a plus for serving diverse clients and team members Demonstrated time management skills to prioritize tasks effectively Previous experience in customer service or support roles preferred Personal assistant or office management experience is advantageous Join us in this vibrant role where your organizational talents will shine! We value proactive individuals who are eager to contribute to a positive office atmosphere while gaining practical experience in administrative operations. This paid position offers an excellent stepping stone for those looking to grow their career in office administration.