Administrative Assistant PropepMD LLC Williamsville, NY Job Details Full-time $20 - $24 an hour 1 hour ago Benefits Health insurance Paid time off Qualifications Customer communication Teamwork Filing Administrative experience Time management Office experience Full Job Description ProPep MD Position Overview ProPep MD is seeking a highly organized, detail-oriented, and dependable Administrative Assistant to support the day-to-day operations of our growing organization. This position will play an important role in keeping administrative, invoicing, customer, and internal operational tasks organized and running efficiently. The ideal candidate is someone who is proactive, comfortable managing multiple priorities, has excellent attention to detail, and is willing to jump in wherever support is needed. Key Responsibilities Invoicing & Accounts Receivable Support Prepare and issue customer invoices accurately and in a timely manner. Maintain organized invoicing records and documentation. Assist with tracking outstanding invoices and customer payments. Communicate with customers regarding invoices, billing questions, and account information as needed. Coordinate with internal team members to ensure orders, pricing, and billing information are accurate. Assist with maintaining customer and account records. Administrative Support Provide administrative support across various areas of the organization. Assist with scheduling, correspondence, data entry, filing, and document management. Maintain organized digital and physical records. Prepare reports, spreadsheets, documents, and other business materials. Assist with internal communications and follow-up on outstanding tasks. Help coordinate projects and special assignments as needed. Support management and other departments with day-to-day administrative needs. Operations & Customer Support Assist with processing and tracking orders and related documentation. Help ensure customer requests and internal tasks are followed through to completion. Coordinate information between departments to help keep operations moving efficiently. Assist with maintaining product, customer, and company documentation. Provide professional and responsive support to customers and business partners when needed. Qualifications Previous administrative, office, accounting, invoicing, or customer service experience preferred. Strong organizational and time-management skills. Excellent attention to detail and accuracy. Strong written and verbal communication skills. Proficiency with Microsoft Office, including Excel and Word. Comfortable learning new software and systems. Ability to manage multiple tasks and priorities in a fast-paced environment. Self-motivated and able to work independently while also functioning effectively as part of a team. Professional, dependable, and trustworthy. Strong problem-solving skills and a willingness to take initiative. Ideal Candidate The ideal candidate is someone who doesn't need to be told what to do every step of the way . You should be comfortable identifying what needs attention, following up on open items, staying organized, and helping wherever the organization needs additional support. Because this is a growing organization, the responsibilities of this position may evolve. We are looking for someone who is flexible, resourceful, and excited to take on new responsibilities as the company grows. What We Offer Opportunity to join a growing organization Variety in day-to-day responsibilities Opportunity for professional growth and increased responsibility Collaborative and team-oriented work environment Competitive compensation based on experience How to Apply Please submit your resume for review.

Pay:

$20.00 - $24.00 per hour Expected hours: 40.0 per week

Benefits:

Health insurance Paid time off

Work Location:

In person