Administrative Assistant -

Part Time Department:

Retail Office Job Purpose We are seeking an organized, personable, and dependable Part-Time Administrative Assistant to support the day-to-day operations of our retail office and showroom. This position plays an important role in supporting sales representatives, management, customers, and vendors while helping ensure that the office and showroom remain organized, efficient, and welcoming. The ideal candidate is a positive, inquisitive, detail-oriented team player who enjoys variety, takes initiative, and is comfortable managing multiple priorities in a fast-paced environment. This is a hands-on role with opportunities to assist across many areas of the business. Responsibilities Provide administrative and operational support to sales representatives, management, and the retail office Open and close the showroom/store as scheduled, including completing routine opening and closing procedures Ensure the showroom and office are secure, organized, and ready for business at opening and properly secured at closing Track and maintain customer orders from initial entry through completion, ensuring information is accurate and up to date Maintain comprehensive and accurate order records and documentation Answer, screen, and direct incoming phone calls and respond to general inquiries in a professional manner Provide exceptional hospitality and customer service to clients visiting the showroom Assist customers and sales representatives with general office and showroom needs Help maintain and organize fabric swatches, samples, displays, and other showroom materials Keep the showroom and office organized, neat, clean, and presentable Maintain customer, vendor, and business contact lists and update information as needed File and organize customer records, accounts payable paperwork, invoices, correspondence, and other office documentation Assist with data entry and maintaining accurate records, databases, spreadsheets, and files Prepare, organize, and maintain reports, documents, correspondence, and other office materials Assist with scheduling appointments, meetings, deliveries, and other showroom or office activities Coordinate and communicate with customers, vendors, sales representatives, and other departments to help ensure smooth daily operations Monitor office and showroom supplies and assist with ordering and inventory as needed Assist with incoming and outgoing mail, deliveries, and general office communications Provide backup support to team members during busy periods and when additional assistance is needed Assist with special projects and other administrative tasks as assigned by management Support basic social media, photography, and marketing activities as needed Help identify and resolve routine administrative or operational issues and follow through to completion Maintain confidentiality when handling customer, financial, personnel, and business information Perform light cleaning and general upkeep of the showroom and office Assist with lifting, moving, organizing, and handling showroom materials and supplies as needed Contribute to a positive, professional, welcoming, and service-oriented environment Perform other duties and responsibilities as needed to support the overall success of the retail office Required Qualifications Experience with Microsoft Office, including Excel, Word, Outlook, and Teams Strong organizational and time-management skills Exceptional attention to detail and accuracy Ability to multitask, prioritize responsibilities, and meet deadlines Strong written and verbal communication skills Excellent customer service and interpersonal skills Positive, outgoing, and professional personality Strong problem-solving skills and a proactive approach to completing tasks Ability to work independently while also being a collaborative team member Ability to work effectively in a fast-paced environment Proven ability to handle confidential and sensitive information with discretion Dependable, flexible, and willing to assist wherever needed Ability to complete tasks accurately and in a timely manner Ability to reliably perform scheduled opening and closing procedures Ability to perform occasional lifting and movement of showroom materials and supplies Preferred Qualifications Previous administrative, office, retail, showroom, or customer service experience Experience supporting a sales team or working in a customer-facing environment Experience opening and closing a retail store or showroom Social media experience or familiarity with social media platforms Basic photography skills and an eye for visual presentation Experience with inventory, order tracking, or record management Interest in interior design, home furnishings, textiles, or related industries The position offers an opportunity to work in a collaborative, customer-focused showroom environment while providing meaningful administrative and operational support across the business. What We're Looking For We are looking for someone who takes pride in their work, enjoys helping others, and is willing to step in wherever needed. The successful candidate will be someone who can manage the details while also seeing the bigger picture helping our sales team, customers, and office operations run smoothly each day. If you are organized, resourceful, personable, and enjoy a varied role where no two days are exactly alike, we would love to hear from you.

Pay:

$17.00 - $20.00 per hour Expected hours: 15.0 - 25.0 per week

Benefits:

Employee discount Flexible schedule Paid time off

Work Location:

In person