Overview:

We are seeking a highly organized and dependable Office Coordinator to support daily operations in our busy construction office. The ideal candidate is detail-oriented, professional, and able to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

• Answer incoming calls, respond to emails, and provide general office support.
• Complete monthly AIA billings and hours reporting through contractor portals.
• Fill out new worksite registrations and badging for employees through contractor portals.
• Review weekly payroll reports and record payroll into Quick Books.
• Handle new hire process which includes employee set up in dispatching and payroll systems, benefits enrollment, union enrollment, etc.
• Enter and update data in spreadsheets, accounting systems, or project management software.
• Acounting administration activities such as monthly account reconciliations and managing company credit card accounts.
• Communicate with project managers, subcontractors, and customers regarding project specific paperwork, certificates of insurance, and safety questionnaires.
• Compile and send out monthly union reports and checks.
• City Registrations and license renewals as needed.
• BWC reporting, spreadsheet updates, and annual True-up Report.
• Perform filing, scanning, copying, and other administrative tasks as assigned.

Qualifications:

• Associate's degree in business administration, human resources, or related field required, bachelor's degree preferred.
• Minimum of two years of office administrative experience.
• Construction, contractor, or service industry experience preferred.
• Ability to maintain confidentiality when handling sensitive information.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, QuickBooks, or construction/project management software is a plus.
• Professional attitude and reliable attendance.

What We Offer:

• Paid time off and holidays
• Competitive pay based on experience.
• Health insurance
• Retirement plan

Life Insurance Why Join Us:

We offer an opportunity to be a valued member of a dedicated team where your contributions make a real difference every day. We offer a supportive, fast-paced work environment where strong organizational skills, attention to detail, and a positive attitude are recognized and appreciated. As a well-established and growing company, we provide long-term career stability, opportunities for professional development, and the chance to work alongside experienced professionals who are committed to excellence. If you're looking for a rewarding position with a company that values teamwork, integrity, and growth, we encourage you to apply.

Pay:

From $31.25 per hour Expected hours: 40.0 per week

Benefits:

Flexible schedule Paid time off

Work Location:

In person