Administrative Assistant to the Wellness Center

Administrative Assistant to the Wellness Center Ohio Dominican University - 3.9 Columbus, OH Job Details Full-time 21 hours ago Qualifications Computer operation Microsoft Excel Microsoft Outlook Writing skills Administrative experience High school diploma or

GED Full Job Description Position Summary :

The Administrative Assistant is an integral part of the staff of the Wellness Center team. The Administrative Assistant provides clerical support to both Counseling and Health Services and assists with the coordination of wellness center programs and events.

Essential Job Duties & Responsibilities :

Greet clients and visitors, respond to general inquiries, and provide referrals to appropriate resources. Receive, screen, direct and make telephone calls. Take and relay messages. Serves as a primary contact for various Wellness Center programs and events Coordinate confidential filing system and retrieve, return, and organize files. Assist with Wellness Programs and other events coordinated by the Counseling or Health Services Offices. Prepare fliers and other forms of advertisement for said events. Encourage students to participate in these events. Provide clerical support for end of month/semester reports and presentations done by the wellness staff. Prepare a variety of documents such as correspondence, manuscripts, proposals, tables, forms, and lists. Format documents according to specifications using standard computer applications. Verifies for completeness and proofreads for accuracy, grammar and spelling. Composes routine correspondence. Performs data entry to update records on computerized information systems. Produces lists and reports using appropriate computer applications and programs. Keeps up to date with and implements standard computer applications. Maintains wellness staff's schedule in accordance to their independent needs which may include setting appointments and organizing schedules according to established priorities. Works within clearly defined guidelines for filing and handling confidential records. Consults supervisor on non-routine issues. General care of the Wellness Center environment including regular care of office plants, general restocking of information pamphlets, and organizing office décor in an aesthetic manner.

Special Challenges and Environment:

Perform in a wellness setting offering health and counseling services. Must maintain confidentiality according to established guidelines. Occasional exposure to ill patients. Occasional pressure to meet deadlines and scheduling requirements. Will assist in supervision of Work Study Student(s) and student interns. Perform in a setting in which multiple tasks and projects are ongoing.

Qualifications :

High School diploma or the equivalent, with some formal clerical/computer training. At least two years' experience in a professional work environment, with experience in a health/wellness setting, desirable. Experience with programmatic planning and coordination a plus. Must demonstrate good written and verbal communication skills and interpersonal relations, as well as competence in Microsoft Office (Outlook, Excel, Word, and PowerPoint etc.), spreadsheets and databases.

Additional Information :

Communication Skills/Requirements:

Able to effectively communicate verbally and in writing as to work requirements, work in progress, and/or work completion. Strong interpersonal skills combined with a genuine concern for people, a good memory for names and faces and the ability to listen and to relate with people of all ages and walks of life are required for this position. This position requires professionalism, competence and a positive demeanor in the performance of all duties and when interacting with people within and outside the University Community. This job description is not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the position. It is, instead, a description of the essential elements of the position. Ohio Dominican University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, as we respect and seek to empower each individual and support the various cultures, perspectives, skills and experiences within our workforce.