Administrative Support - Cuyahoga Falls

Administrative Support - Cuyahoga Falls Cuyahoga Falls, OH Job Details Full-time 21 hours ago Qualifications Vendor relationship building Record keeping Customer communication Supplier management Expense management Process improvement Improving operational efficiency Customer inquiry handling Invoice processing Administrative experience High school diploma or GED Shipping & receiving Bachelor's degree Financial record maintenance Vendor relationship management Data entry Organizational skills Order placement Purchasing Typing Clerical experience 1 year Clean workspace maintenance Document management Communication skills Entry level Cross-functional communication File organization

Full Job Description Position Summary:

The Administrative Assistant provides support services and performs clerical and computer-related duties across plant and laboratory operations. This role supports daily administrative functions, helps maintain accurate records, and partners with multiple departments to ensure smooth and efficient site operations.

Position Requirements/Qualifications:

Education:

High School Diploma or equivalent (Bachelor's Degree preferred, not required)

Experience:

1-2 years of experience or equivalent

Essential Duties:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The duties listed below are representative of the knowledge, skill and/or ability required. Provide general administrative support including typing, copying, mailing, filing, and document preparation Serve as a point of contact for visitors, vendors, and incoming calls, directing inquiries as needed Create and maintain documents such as invoices, reports, customer documentation, and operational records using various computer systems Support purchasing and inventory activities, including ordering office and plant supplies and maintaining accurate records Assist with shipping needs, including coordinating outbound shipments and managing carrier accounts Maintain organized electronic and physical filing systems, ensuring documentation is accurate and accessible Review and process invoices, confirmations, and receipts, and support tracking of vendor activity and recurring expenses Assist with basic financial and data entry tasks, including working within company systems to review and update information Coordinate general office needs such as scheduling meetings, supporting site events, and maintaining a clean and welcoming environment Partner with site leadership and departments such as maintenance, operations, and EHS to support administrative needs and compliance-related activities Support maintenance and operational tracking by assisting with recordkeeping, work order documentation, and follow-up on required activities Communicate effectively across departments to ensure timelines, priorities, and updates are understood and supported Provide flexible support to other team members and departments as needed

Additional Responsibilities:

Maintain strong working relationships with vendors and internal teams to support day-to-day operations Track and follow up on orders, deliveries, and outstanding items to ensure timely completion Assist with coordinating contractor visits and maintaining required documentation Support ongoing process improvements by identifying opportunities to improve organization and efficiency Perform other administrative and operational support duties as assigned

Required Qualities/Attributes:

Strong organizational skills, including the ability to manage multiple priorities and deadlines Ability to work independently while also supporting a team environment Comfortable working in a fast-paced manufacturing setting with changing priorities Strong attention to detail and accuracy Effective communication and interpersonal skills Customer-focused mindset with the ability to balance service and operational needs Problem-solving skills and willingness to take initiative Ability to maintain confidentiality and handle sensitive information appropriately

Safety Compliance:

The safety of our employees takes precedence over all other initiatives and considerations. All employees are required to comply with established safety protocols as outlined in company policies, procedures, and communications. Safety practices may evolve over time, and all employees are responsible for following current guidelines and contributing to a safe and organized work environment.