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Innovative Sterilization Technologies
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Ohio data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$41,820 / year median in Ohio
-5% projected decline
Job Description
Job Description The Administrative Assistant provides daily administrative, operational, and customer support to the Director of Finance, the sales team, and company clients. This role ensures smooth office operations, accurate documentation, timely communication, and efficient coordination across departments. Key Responsibilities Support for Director of Finance Assist with daily accounting tasks, data entry, and document preparation Maintain organized financial files, logs, and account notes Prepare reports, confirmations, and follow‑up documentation as requested Support invoice processing, payment tracking, and account updates Support for Sales Team Process customer orders, verify details, and ensure accurate documentation Update CRM/account notes with timestamps, gathered details, and initials Assist with quotes, demos, customer follow‑ups, and sales documentation Coordinate with operations and shipping to resolve order or delivery issues Customer Assistance Answer incoming calls and provide professional, timely support Assist customers with invoices, payments, order questions, and documentation needs Gather required information and add complete notes to customer accounts Direct customers to the appropriate department when needed Assist the executive team with requested administrative support Requirements Knowledge of QuickBooks, Oracle, FMO, HubSpot, and Aircall systems Minimum Associate degree in Business Administration or Accounting Ability to work 8:00 AM - 5:00 PM at our corporate office in Dayton, Ohio Ability to work independently with strong organizational and communication skills Benefits Please note: At this time, the company does not offer healthcare or 401(k) benefits. Send resume to : Kokan@onetray.com