Administrative Assistant

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Glenmont, New York. In this long-term contract role, you will work closely with the accounting and finance department to ensure smooth operations and accurate financial record-keeping. This position is ideal for someone who thrives in a collaborative environment and enjoys multitasking between administrative and accounting responsibilities.

Responsibilities:

• Support accounts payable and accounts receivable processes by managing invoices and payments.
• Accurately input financial transactions, invoices, and receipts into accounting software.
• Organize and maintain financial records, ensuring all documentation is up to date.
• Create detailed reports, spreadsheets, and summaries to assist management in decision-making.
• Address vendor and client inquiries regarding billing and payment issues in a timely and attentive manner.
• Welcome visitors to the office, directing them to the appropriate personnel as needed.
• Coordinate meetings, handle correspondence, and provide administrative support to office staff and management.
• Perform data entry tasks to ensure the accuracy of financial and administrative records.
• Assist with general office duties, including answering inbound calls and managing schedules.