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HF
HuDawn Facility Solutions
Office Coordinator
Career Insights for Administrative Clerk / Coordinator
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Scorecard
Based on Ohio data
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What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$42,574 / year median in Ohio
-1% projected decline
Job Description
Service Coordinator Position Overview The Bookkeeper / Service Coordinator position will be responsible for the day-to-day office duties of the Maintenance Department. Strong communication and organizational skills are critical with a drive for fostering strong relationships with staff, subcontractors and vendors and most importantly customers. Responsibilities Assist with all facets of administration: systems, billing, purchase orders, procurement and work orders and job creation as needed. Review and process invoices, expense reports, and time sheets ensuring appropriate documentation, accurate calculations, account/project coding, proper approvals and compliance with established policies and procedures. Meet weekly and monthly deadlines, resolve issues, and assist with billing and other accounting duties as assigned. Interact with managers, technicians, and other accountants to resolve any billing issues and follow up on delinquent receivables. Coordinate and account for job and project work by administering job and subcontractor contracts and generating work orders through an online application. Assist Service Manager with general projects including items such as safety, fleet tracking, sales administration, recruiting and all training. Desired Skills & Experience Experience in accounts payable, familiarity with services billing/scheduling Experience with ComputerEase or another construction or contractor accounting software and excellent Excel knowledge Strong attention to detail and advanced organizational skills are required, along with the ability to take initiative Ability to work independently with excellent problem solving and organizational skills Excellent verbal and written communication skills Looking for a team-oriented individual who is motivated to help others within the team