An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
In an environment of continuous quality improvement, the Administrative Assistant is responsible for performing all levels of departmental administrative support including but not limited to copying, phone/reception, mail handling, filing, scheduling meetings, coordinating activities and general typing. Exhibits the MHS Standards of Excellence and exercises strict confidentiality at all times.
Job Functions:
Exhibits good guest relations with patients, referring physicians, visitors, and hospital employees. Answers, screens, and transfers inbound phone calls. Receives and directs visitors, patients, and staff. Performs general clerical duties including photocopying, fax, and mailing. Maintains electronic and hard copy filing systems. Handles requests for information and data. Prepares and modifies documents including correspondence, reports, drafts, memos, and emails. Schedules and coordinates meetings and appointments. Prepares agendas for meetings and record, compile, transcribe and distribute minutes of meetings. Opens, sorts, and distributes incoming correspondence. Assumes all other duties and responsibilities as necessary.
Minimum Education/Experience Required:
High School Diploma, GED or equivalent experience required. Courses in office procedures or equivalent required.
Special Knowledge, Skills, Training:
Interpersonal, typing skills and medical terminology. Knowledge in the use of spreadsheets and presentation programs. Knowledge in the use of database programs. Ability to read, write and do math as generally demonstrated by a high school diploma or GED.
Compensation Details:
Education, experience, and tenure may be considered along with internal equity when job offers are extended.
Benefits:
Memorial Health System is proud to offer an affordable, comprehensive benefit package to all full time and flex time employees. To learn more about the many benefits we offer, please visit our website at www.mhsystem.org/benefits.
Bonus Eligibility:
Available to qualifying full or flex time employees. Eligibility will be determined upon offer. Memorial Health System is an equal opportunity provider and employer. If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at https://www.ocio.usda.gov/document/ad-3027, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, S.W., Stop 9410, Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov. Memorial Health System is a federal drug-free workplace. This policy prohibits marijuana use by employees.
