Administrative Assistant

Administrative Assistant 2.6 2.6 out of 5 stars Westerville, OH 43086 From $21 an hour - Full-time Statera 17 reviews From $21 an hour -

Full-time Position Summary:

The Administrative Assistant plays a critical role in supporting daily operations through reporting, compliance coordination, and cross-functional administrative support. This individual will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced healthcare environment.

Key Responsibilities:

Reporting & Data Analytics Prepare and distribute routine company reports (daily, weekly, monthly) Fulfill ad hoc analytical data requests from leadership Ensure accuracy and timeliness of all reporting deliverables Identify trends and provide insights when appropriate Operations & Facility Coordination Coordinate repairs and maintenance across all locations Serve as the point of contact for facility-related issues and vendor coordination Track and ensure timely resolution of maintenance requests IT Coordination Partner with IT lead (Vlad) to support system needs and troubleshooting Assist with onboarding/offboarding technology setup Coordinate communication and follow-up on IT-related projects and issues Compliance & Regulatory Oversight Support and maintain HIPAA compliance standards across the organization Ensure all X-ray equipment is properly registered and compliant with state regulations Coordinate compliance visits and audits with local office leads Maintain documentation and tracking for regulatory requirements Financial & Invoice Support Monitor and address late or time-sensitive invoice payments Collaborate with Colleen to ensure timely processing and issue resolution Assist with tracking and follow-up on outstanding financial items General Administrative Support Provide administrative support to the Director of Operations and leadership team Maintain organized records, documentation, and communication logs Assist with special projects and operational initiatives as needed

Qualifications:

2+ years of administrative or operations support experience (healthcare preferred) Strong organizational and multitasking skills Proficiency in Microsoft Excel and data reporting tools Excellent communication and problem-solving abilities Familiarity with HIPAA and healthcare compliance standards is a plus Ability to handle confidential information with discretion

Key Competencies:

Detail-oriented and highly organized Proactive and solutions-driven Strong analytical thinking Ability to prioritize in a fast-paced environment Collaborate Demonstrated proficiency in Microsoft Excel with the ability to analyze data, create reports, and support operational decision-making

Job Type:

Full-time Pay:

From $21.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Experience:

Administrative:

1 year (Required)

QuickBooks:

1 year (Preferred)

Work Location:

In person