Workplace Exp Coordinator

We are looking for a Workplace Exp Coordinator to support daily front-of-house operations and create a welcoming, well-organized experience for employees and visitors. This Contract position is ideal for someone who enjoys balancing guest services, workplace coordination, and administrative support in an in-person office setting. The person in this role will help keep the site running smoothly by assisting with visitor management, service requests, event coordination, and general workplace needs while collaborating closely with the on-site team.

Responsibilities:

• Welcome employees, guests, and vendors with a detail-oriented approach while managing sign-in procedures, visitor badges, parking access, and site security practices.
• Coordinate front desk and workplace support activities to ensure day-to-day office services are handled efficiently and consistently.
• Arrange workplace requests such as dining reservations, business-related activities, and other on-site support needs on behalf of employees or teams.
• Submit and monitor janitorial and maintenance requests, and help ensure issues are addressed in a timely manner.
• Support office operations by assisting with mail handling, supply coordination, and onboarding-related workplace setup.
• Respond to questions, concerns, and service issues from employees, guests, and colleagues with a solutions-focused customer service mindset.
• Plan and support on-site meetings and events, including room preparation, supply delivery, event setup, and post-event breakdown.
• Follow building-specific safety, security, and emergency procedures and escalate concerns to the appropriate contacts when necessary.
• Work with external service providers and internal partners to coordinate workplace services, deliveries, and operational needs.