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Ponca City Development Authority

Administrative Assistant

Pay: Not specified

Posted: 6 weeks ago

Location: Ponca City, OK (Onsite)

Last Updated: 2 weeks ago

Hours: Full-Time

Expires: 9/25/2026

Career Insights for Office / Administrative Assistant (General)

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Based on Oklahoma data

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What they do

An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.

$40,966 / year median in Oklahoma

+3% projected growth

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Job Description

Job Purpose:

A support position that assists in ensuring that the administrative needs of the office and business are fulfilled

Duties and Responsibilities:

The Administrative Assistant will report to the Office Manager and must work closely with all departments, managers, officers, and personnel on the Log10 team.

Their job duties will include:

Answer, screen, and transfer inbound phone calls or take messages in a professional and courteous manner Receive and direct visitors and clients Conduct general clerical duties including photocopying and mailing Maintain electronic and hard copy filing systems Retrieve documents from filing systems Handle requests for information and data Resolve administrative problems and client inquiries Prepare and modify documents, including work instructions, client instructions, correspondence, reports, drafts, memos, and emails Open, sort and distribute incoming correspondence Coordinate and maintain records for staff Incoming shipment receipt & notification In coordination with Office Manager & Inventory Control oversight of Log10 Shipping Program and completion of monitoring & verification activities AP/AR support for Office Manager Provide administrative assistance to the COO Operation of the business office in the absence of the Office Manager Administrative support for the COO Other Duties as

Required Qualifications:

Minimum Qualifications:

Education High school diploma or GED A.A or bachelor's degree in management, business, or IT preferred Specialized Knowledge Highly Proficient in QuickBooks Accounting Software Advanced Computer Skills ERP Knowledge Skills Ability to Follow Written and Verbal Direction Excellent Written and Verbal Communication Skills Excellent time management skills and ability to multi-task and prioritize work Other Characteristics Attention to Detail Able to Work Independently Able to Make Sound Decisions Positive Attitude and Ability to Work as Part of a Team Professional Certification(s) QuickBooks Certification Administrative Professional or Administrative Assistant certifications, a plus Experience At least 3 years' experience in an office environment in an administrative role azQgHEUHvE