A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
Site Secretary-Lincoln Elementary
Ponca City Schools
Lincoln Elementary School - Ponca City, Oklahoma Job Details
Job ID:
5835834
Application Deadline:
Posted until filled
Posted:
Jul 15, 2026 5:00 AM (UTC)
Starting Date:
Immediately
Job Description
Ponca City Public Schools
Job Description
Lincoln Elementary
Date:
Reports to: Building Principal
Supervises:
N/A
Qualifications:
High School Diploma or Equivalent
One to Three Months Related Experience
Job Goal:
Serves as secretary to the principal and as a liaison for the school.
Employment Terms:
10 Months, 8 hours per day
7:30 A.M. - 4:00 P.M., Exclusive of a lunch
Occasionally, special arrangements may be made with the supervisor if the situation warrants. Supervisor approval is required
if the contract day varies.
FLSA Classification:
Nonexempt
Evaluation:
Annually by Building Principal
Physical Demands:
This is an overview intended for compliance with the ADA - it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.
Regular Requirements:
Sit for extended periods; twist at the neck and trunk; bend and reach at, below and above shoulder level, repetitive use of fingers and hands to grasp and/or operate equipment; lift/move up to 15 pounds
Occasional Requirements:
Walk, reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 25 pounds
Visual Requirements:
Close, color, peripheral, depth perception, ability to adjust focus
Hearing/Speaking Requirements:
Adequate to exchange information
Essential Duties and Responsibilities:
Makes and receives telephone calls, takes messages, and routes calls.
Maintains school records and files for building, principal, and related requirements, including official attendance records.
Distributes mail.
Greets visitors pleasantly.
Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs.
Orientates substitute teachers.
Processes attendance/payroll for the building staff.
Provides appropriate first aid needs.
Assists principal in scheduling use of building.
Orders, processes, and maintains materials and equipment.
Serves as confidential secretary to the principal.
Administers medication according to policy and regulations.
Operates standard office equipment.
Attends in-service training as stipulated by district.
Distributes community/district flyers upon approval from the Executive Director of Operations.
Processes activity/general fund expenditures and maintains records.
Performs all other tasks as supervisor may assign.
