Administrative Office Specialist

Job Summary We are seeking a highly organized and professional Administrative Office Specialist to join our dynamic team. This role is essential in ensuring the smooth operation of daily office functions, providing exceptional customer service, and supporting administrative processes across departments. The ideal candidate will demonstrate strong office management skills, proficiency with various software tools, and the ability to handle multiple responsibilities efficiently. This position offers an opportunity to contribute to a well-functioning office environment while developing valuable administrative expertise.

Duties :

Perform data entry and maintain accurate records using Microsoft Office applications and other relevant software. Support bookkeeping activities utilizing our proprietary software for invoicing, expense tracking, and basic financial recordkeeping. Assist with office management duties including filing, document proofreading, and maintaining organized physical and digital files. Provide exceptional customer support by responding promptly to inquiries via phone or email and ensuring client needs are addressed efficiently. Perform A/R collections Coordinate office supplies procurement, manage inventory levels, and oversee general administrative tasks to ensure operational continuity. Maintain professionalism in all interactions while demonstrating strong organizational skills and attention to detail. Requirements Proven experience in office management or administrative roles with a minimum of two years of relevant experience. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), and basic computer literacy. Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Excellent communication skills, including phone etiquette and bilingual capabilities (preferred but not required). Demonstrated clerical experience including filing, data entry, proofreading, and document management. Ability to handle multi-line phone systems confidently while providing exceptional customer service. Previous experience in personal assistance or calendar management is advantageous. Knowledge of office procedures, data entry accuracy, and time management techniques. This position is integral to maintaining an efficient office environment while supporting the overall success of our organization. We welcome candidates who are proactive, detail-oriented, and committed to delivering outstanding administrative support.

Pay:

$18.00 - $22.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off

Work Location:

In person