Type:

full-time

Job Description:

To apply, email your current resume AND 3 professional references to MidValleyBusinessReps@employ.

oregon.gov. {Please include job title and listing

ID 4539633

in the subject line of your email.}

Position Summary:

Now hiring a positive and dynamic Administrative Assistant for a successful real estate broker, in an innovative and expanding real estate firm. This is a commercial real estate position requiring professionalism, integrity and strong interpersonal skills. All duties associated with this position are designed to create efficiency for the agent and enable further business growth. Duties include but are not limited to: real-time email monitoring and management, phone and text monitoring and management, database management, transaction task management, calendar management, duties related to real estate buyers and listings, work both in and out of the office, and other duties as assigned.

Minimum Requirements:

High School diploma or equivalent
3 years of administrative experience that includes using Microsoft Office, Google Suite, HubSpot and Dropbox
Marketing experience
Valid driver's license and vehicle to travel to worksites (on occasion); mileage reimbursed
Willingness to acquire Oregon Real Estate License within 1 year of hiring (company will assist) Preferred (Not Required):
Commercial real estate experience
Associate or Bachelor's degree in Business Administration, Real Estate, or related field
Proficiency in

Adobe InDesign and Canva Duties:

Administrative Support:

monitoring and management
Phone and text monitoring
Database management
Calendar management

Transaction Support:

Support the preparation of real estate documents
Assist with tracking key dates and transaction deadlines
Maintain and update property databases
Help prepare marketing materials, including property brochures and online listings

Client and Staff Support:

Assist with client communications and inquiries
Participate in buyer and seller activities, including photos, signage location and other marketing aspects
Learn and apply commercial real estate processes and procedures

Ideal Candidate Demonstrates:

Strong organizational and time management skills to work independently with little supervision, multitask and plan ahead
Strong marketing skills
Excellent attention to detail and problem-solving
Excellent critical thinking skills
Excellent verbal and written communication skills (letters, email, documents etc.)
Flexibility to deal with change, employing a positive can-do attitude

Employer Notes:

Background check and drug test prior to employment
Position in office setting

Wage, Benefits and Schedule:

Schedule is Monday through Thursday 8:30 AM-3:30 PM and Friday 8:30 AM-12:30 PM
$25 to $28, depending on experience and qualifications
Medical and Dental (for employee), retirement and paid time off

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