Find & Apply For Office / Administrative Assistant Jobs in Keizer, Oregon

Administrative Assistant 2 136-11-26 Northwest Senior and Disability Services - 3.9 Keizer, OR Job Details Full-time $3,823 - $5,123 a month 10 hours ago Benefits Disability insurance Health insurance Dental insurance Paid time off Employee assistance program Life insurance Qualifications Customer communication Driver's License Associate's degree

Full Job Description Job Details Recruitment Closes:

11/26/2026

Starting Salary:

$3823 per month

•

Benefits:

Medical, Dental, Retirement, Paid Leave and more

FTE:

Full-time FLSA status:

Non-exempt Unit:

APS Location:

Salem, OR Reports to: Risk & Safety Manager Union status: Represented Salary placement is based on education, training, and relevant experience, consistent with the agency's pay practices. Join Our Team! NorthWest Senior and Disability Services (NWSDS) is a local intergovernmental agency dedicated to supporting older adults and people with disabilities through programs that promote dignity, choice, and independence. We are seeking individuals who are committed to public service, value teamwork, and provide respectful, high-quality service to the communities we serve.

We Offer Excellent Benefits Agency-Sponsored:

Medical and Dental Insurance - 100% paid for employees and 90-98% covered for dependents Generous Paid Time Off and holidays Public Employees Retirement System (PERS) participation Employee Assistance Program (EAP) Long-Term Disability Insurance Supportive and collaborative work culture

Employee-Sponsored:

Deferred Compensation (457 Plan) Life Insurance Short-Term Disability Insurance Supplemental Plans such as accident, critical illness, and legal coverage General Description This position plays an important role in supporting Agency operations by providing advanced-level administrative support to managers, staff, and assigned programs. Administrative Assistant 2 coordinates documents, records, reporting, scheduling, and workflow activities that help maintain efficient operations and support consistent service delivery across assigned units. Essential Duties Provide advanced-level administrative support for assigned programs, units, managers, and staff. Prepare, update, track, and maintain documents, spreadsheets, reports, forms, correspondence, and other administrative materials. Enter, retrieve, update, and maintain data in multiple systems and generate reports as needed. Coordinate meetings, trainings, workgroups, special events, and related logistics, including materials and follow-up support. Process and maintain referrals, enrollments, service records, billing, payments, reimbursements, purchase orders, and other assigned documentation. Monitor and track assigned program activities, operational functions, and related administrative tasks and follow up as needed. Support unit workflow by coordinating paperwork, schedules, internal communication, training materials, and administrative resources. Assist managers and staff with scheduling, reporting, correspondence, records, and other day-to-day administrative support needs. Provide information and respond to questions from staff, consumers, providers, community partners, and the public. Support special projects and identify practical process improvements that help maintain efficient unit operations. Follow Agency policies, confidentiality requirements, and mandatory reporting obligations while providing professional customer service. Minimum Qualifications A qualified applicant will have a minimum of six (6) years of equivalent combination of education and/or experience which demonstrates the knowledge, skills and abilities required. The following qualifications meeting the minimum requirements will be considered: Associate degree in office technology, business administration, or other related studies Four (4) years of progressively responsible experience in general administrative support activities Other Requirements Driving for Agency Business. Positions that require driving must possess a valid driver's license and maintain an acceptable driving record. May require proof of personal automobile liability insurance in accordance with ORS Chapter 806 and use of a personal vehicle. Background Check. Employment is contingent upon successful completion of a criminal history check. Conviction of a crime does not automatically disqualify an individual from employment. Some positions may require additional screening, including but not limited to state or national fingerprint-based background checks. Mandatory Reporting and Confidentiality. Must comply with confidentiality requirements and mandatory reporting obligations related to vulnerable populations. Knowledge, Skills, and Abilities Strong administrative support experience including document preparation, scheduling, reporting, and records management. Ability to manage multiple assignments, adjust priorities, and follow through on tasks accurately and timely. Experience using office software including word processing, spreadsheets, databases, presentation software, email, and related office technology. Ability to learn and use multiple databases and electronic systems used by the Agency. Strong written and verbal communication skills with staff, consumers, providers, and the public. Ability to organize, research, coordinate, and report information accurately and efficiently. Ability to work independently while supporting managers, staff, and unit operations. Ability to exercise sound judgment, maintain confidentiality, and apply policies and procedures appropriately. Ability to provide professional customer service and work effectively with a wide variety of individuals. Work Environment and Physical Demands Work is primarily performed in an office environment. Regular use of computers, phones, copiers, and other general office equipment. Frequent interruptions and changing priorities throughout the work day. Regular sitting, talking, hearing, and repetitive hand movement. Occasional standing, walking, reaching, bending, and lifting up to 35 pounds. Occasional travel within the five-county service area to assist with meetings, events, inventories, and equipment setup. Interaction with staff, consumers, providers, and the public in office and community settings, including occasional exposure to contagious illness, challenging behavior, or domestic animals. This job description serves as a general guide to the duties and responsibilities of the position and does not include every task or assignment. Employees may be required to perform other duties as needed, including temporary assignments in other offices or areas, and are expected to follow other job-related instructions from their manager. Reasonable accommodations will be provided as needed. Job descriptions are subject to change.