HIGH SCHOOL

- Philomath, Oregon This job is also posted in Philomath SD 17J\nJob Details\n

Job ID:

5805192\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

Aug 24, 2026\nJob Description\n

Purpose:

\nUnder the direction of school administration, collect and maintain student attendance information at Philomath High School. Manage district, state, and federal requirements related to attendance processes, including student passes, parent notification, and preparation and distribution of attendance reports to relevant stakeholders. Primary responsibility for greeting public and answering school phones and for providing clerical support at the school site.\n

Essential Duties and Responsibilities:

\nEnsures student access to class as quickly as possible upon student late arrival to school.\nCommunicates with parents, students, and staff for the purpose of providing information on a variety of attendance issues and meeting district and state absence notification requirements.\nEnsures accuracy of attendance records for purposes of meeting Oregon laws governing student attendance.\nMaintains accurate electronic attendance records and schedules for the purpose of providing reliable attendance information to essential stakeholders.\nProcesses disciplinary documents and materials related to student attendance (e.g., suspension notices, change of placement, and/or health notices) for dissemination of information to essential stakeholders.\nResponds to inquiries from a variety of individuals for the purpose of providing required information.\nResponsible for greeting public—in-person or via telephone—as they enter the assigned school.\nAssists with administration of first aid and medication administration to students under the direction of District Nurse for the purpose of meeting immediate health care needs.\nAssist other office personnel, as may be required, for the purpose of supporting the completion of work activities.\n

General Performance Requirements:

\nPerforms duties in a courteous and efficient manner that enhances establishes and maintains the confidence of staff, students, and the public.\nObserves laws, district policies and procedures and professional standards for the position.\nEstablishes and maintains confidentiality and the privacy of students, staff and parents.\nEstablishes and maintains effective communication with students and staff.\nEstablishes and maintains harmonious, cooperative and effective working relationships with school personnel, students and the public.\nWorks collaboratively as a team member.\nMaintains regular attendance and punctuality at work and in meeting deadlines, following daily schedule, and attending meetings and trainings.\nDevelops job skills necessary to meet the changing needs of the position.\nMaintains personal appearance and hygiene as required by the position as defined by the district.\nMeets physical ability, health and safety guidelines for the position.\n

Qualifications and Experience:

\nHigh school diploma required; Associate's degree or two years of college preferred.\nExperience working with children in a school setting preferred.\nBilingual/Spanish preferred.\nAbility to interact effectively and collaboratively with individuals and groups of students.\nAbility to communicate effectively both verbally and in writing and to promptly follow instructions.\nAbility to independently organize and carry out work assignments.\nAbility to collect, record, store, retrieve, organize and utilize information and records efficiently.\nAbility to obtain specialized training as required for the position.\nAbility to obtain and maintain First Aid and CPR certifications.\nAbility to complete and pass criminal history background verification.\n

Contract:

\n4 hours per day, Salary depending on experience, and benefits per the Classified negotiated agreement. Calendar includes all inservice activities and all student contact days.\n

Equal Opportunity Employer:

Philomath School District 17J is an Equal Opportunity Employer and does not discriminate on the basis of age, sex, race, color, creed, national origin, religion, marital status, gender identity, sexual orientation, non-disqualifying physical or mental disability, veteran status or any other basis covered by appropriate law\n

Position Type:

Part Time\n

Salary:

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Philomath High School Attendance Clerk (0.5 FTE)