Administrative Assistant

Administrative Assistant FPW Media - 2.5 Springfield, OR Job Details Full-time $16 - $20 an hour 2 hours ago Benefits Health insurance Paid time off Vision insurance 401(k) matching Professional development assistance Opportunities for advancement Qualifications Google Workspace Teamwork Multitasking Research Customer inquiry handling Administrative experience Driver's License Attention to detail Problem-solving Organizational skills macOS Communication skills

Full Job Description Location:

Springfield, OR (Onsite)

Job Type:

Full-Time, Non-Exempt Compensation:

$16-$20/hr About Us FPW Media is a fast-growing, full-service creative agency specializing in branding, video production, graphic design, web development, and marketing. With a team of 40+ professionals, we are committed to delivering high-quality, strategic solutions for our clients. Our collaborative and innovative environment fosters creativity, efficiency, and professional growth. Job Overview We are seeking a professional and highly organized Administrative Assistant to support our office operations and provide administrative support across multiple departments, with a focus on human resources and office management. This role serves as the primary point of contact for visitors, calls, and inquiries, ensuring smooth day-to-day office functions while maintaining confidentiality and attention to detail.

Key Responsibilities Front Desk & Office Support:

Manage incoming calls, greet visitors, and oversee office organization.

Special Projects:

Handle confidential information, maintain digital and physical filing systems, and support company-wide initiatives.

Office Inventory & Purchasing:

Assist in maintaining office inventory, office restocking, and purchasing necessary office items.

Administrative Assistance:

Prepare reports, presentations, and internal communications.

Human Resources Support:

Assist with recruitment efforts, onboarding processes, and maintaining employee records.

Vendor & Client Coordination:

Support contract administration and service agreements.

Event & Engagement Planning:

Assist in organizing company events, recurring employee perks, and office initiatives.

Financial & Recordkeeping Support:

Process invoices, reconcile office expenses, and manage company subscriptions.

Government Bid & Contract Research:

Identify and research government bid and contract opportunities, ensuring alignment with company services and coordinating with internal teams for evaluation and potential submission. Qualifications & Requirements Minimum (1) year of administrative experience and (2) years of customer service experience. Strong verbal and written communication and organizational skills. Proficiency in Mac platforms and G-Suite software. Ability to handle confidential information with discretion. Exceptional multi-tasking abilities in a fast-paced environment. Professional, reliable, and detail-oriented with strong problem-solving skills. Onsite presence required - this is not a remote position. Valid driver's license required. Preferred Qualifications Basic accounting knowledge. Associate's degree in Marketing, Business, or a related field. Experience in marketing or similar creative service industries. Ability to speak one or more languages. What We Offer Comprehensive Benefits Package - including 100% employer-paid Health & Vision Insurance. 401K Matching - Invest in your future with company contributions. Growth & Professional Development - Work in a dynamic, creative environment with opportunities for advancement. Join our team and be part of an innovative, fast-paced environment where your skills make a difference!

Pay:

$16.00 - $20.00 per hour

Benefits:

401(k) matching Health insurance Paid time off Professional development assistance Vision insurance Application Question(s): Are you able to work fully onsite for this position? Ability to

Commute:

Springfield, OR 97478 (Required) Ability to

Relocate:

Springfield, OR 97478: Relocate before starting work (Required)

Work Location:

In person