Find & Apply For Office / Administrative Assistant Jobs in Springfield, Oregon

Oregon Eye Consultants is growing - Come grow your career with us! We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will be the backbone of our executive business office, supporting daily operations, compliance, and record management. If you are a collaborative problem-solver who excels at managing confidential information, we want to hear from you.

Key Responsibilities:

Data & Record Keeping:

Maintain accurate, highly confidential physical and digital files including personnel, management and executive files and databases.

Day-to-Day Administration:

Manage daily clerical tasks including scheduling appointments, managing correspondence, preparing reports, presentations, meeting agendas, and taking and creating meeting minutes.

General Clerical Tasks:

Maintain office calendars, facilities, schedule meetings, maintain staff uniform inventory and order department supplies in coordination with the accounting department.

Recruitment and Onboarding Support:

Assist with posting job openings, screening resumes, scheduling interviews, and offering clerical support.

What you need to have:

An ability to work both independently and collaboratively, strong critical thinking and discretionary skills, and an ability to handle multiple simultaneous priorities with a can-do mindset.

Qualifications/Non-Negotiables:

Experience:

1-3 years of proven experience in administrative support.

Tech Skills:

Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint)

Soft Skills:

Exceptional verbal and written communication skills and a commitment to maintaining absolute confidentiality.

Education:

High school diploma required; associate or bachelor degree in business administration or a related field is preferred.

Working Conditions:

Medical Business Office environment. Some travel by automobile. This position is not eligible for remote/hybrid work.

What we do:

Put our patients first in all things, support our staff with continued education and training, offer excellent wages and benefits, PTO, 401(k), and a Monday - Friday career. Our Practice Mission Statement At Oregon Eye Consultants, we are committed to providing the highest quality of eye care through expertise and dedication in all that we do. We aim to support an atmosphere that will both comfort and educate our patients in all the services they receive. Our goal is to enhance the life of each patient by taking care of all their vision needs.

Equal Employment Opportunity Policy:

OEC's policy is to grant equal employment opportunities to all qualified persons. It is against that policy for any employee to discriminate against an applicant for employment or an employee based on race (including physical characteristics historically associated with race), religion, color, age, sex (including pregnancy), national origin, veteran status, disability, marital status, sexual orientation, gender identity or any other classification protected by applicable federal, state, or local laws. In addition, OEC will not tolerate harassment of any applicant or employee on those bases. The Company will always endeavor to employ the best-qualified applicant for each position. Selection will be based on qualifications, skills, training, experience, past performance, ability to work with the current staff, overall ability to perform the work required, and willingness to display a cooperative attitude toward the organization.

Pay:

$22.00 - $28.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Paid time off Referral program Retirement plan Vision insurance

Work Location:

In person