A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
Are you looking for a new career opportunity with an exciting company?! Then we've got the right team for you! In this role, you're responsible for the duties listed below. Immediate opening for a Program Manager Assistant in White City, OR who possesses: Strong customer or client-facing experience 3+ years of administrative support experience with strong organization skills Comfortable using Microsoft Word, Excel, and PowerPoint Professional written and verbal communication skills Ability to support program coordination, documentation, and customer communication Email resumes to jgarcia@talentzok.com or call 858.683.8070 .
FULL DESCRIPTION
We are seeking a Program Manager Assistant to support program management, customer communication, data entry, documentation, project tracking, meeting coordination, and administrative functions in a manufacturing environment. This role is responsible for assisting Program Managers with sales order entry, RMA processing, quote proposals, resource coordination, meeting minutes, action item tracking, schedule updates, customer communication, and maintaining accurate program documentation. The ideal candidate will have strong administrative experience, excellent organization skills, customer-facing experience, Microsoft Office proficiency, and the ability to communicate professionally with internal teams and external customers. The selected candidate will be responsible for: Performing data entry using Microsoft Office tools Entering sales orders, RMAs, and quote proposals in the MRP system and quoting software Managing resources and tracking task assignments through Asana or related workflow systems Assisting Program Managers with scheduling meetings, preparing agendas, and coordinating logistics Handling correspondence and maintaining program-related documentation Attending production and customer backlog meetings Taking accurate meeting minutes and distributing them to relevant parties Tracking action items and following up on outstanding tasks Monitoring program progress and performance metrics Updating and maintaining project plans, schedules, and reports Serving as a point of contact between Program Managers and stakeholders Facilitating effective communication and ensuring timely sharing of information Communicating regularly with customers and providing overall program status updates Organizing and maintaining program documentation, including reports, presentations, and records Ensuring documents are up to date, accurate, and accessible Supporting administrative projects and program coordination as needed Performing other duties as assigned The selected candidate will also possess: Bachelor's degree in Business Administration or a related field preferred At least 2 years of related experience required 3+ years of administrative support experience preferred Experience in the electronics manufacturing industry preferred Strong customer or client-facing experience required Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Strong analytical and problem-solving skills Ability to function well in a fast-paced and at times stressful environment Professional written and verbal communication skills Ability to communicate with customers, internal teams, and stakeholders professionally Proficiency with Microsoft Office Suite required Microsoft Word, Excel, and PowerPoint experience required Experience with MRP systems preferred Experience with quoting software preferred Asana or task workflow system experience preferred Ability to maintain accurate documentation, reports, presentations, and records Ability to work onsite in
White City, OR Physical Requirements:
Ability to sit and work at a computer for extended periods while completing data entry, updating reports, reviewing project plans, preparing documentation, and working in Microsoft Office Ability to communicate by phone, email, video meeting, and in person throughout the workday Ability to review sales orders, RMAs, quote proposals, project schedules, meeting notes, reports, presentations, customer communications, and computer screens for extended periods Ability to use hands and fingers for typing, data entry, filing, scanning, documentation, and standard office tasks Ability to occasionally stand, walk, bend, reach, and move throughout the office or manufacturing environment as needed Ability to occasionally lift, carry, or move standard office files, documents, supplies, or small office materials Ability to maintain accuracy, organization, and professionalism while supporting multiple priorities
Salary Range:
$25/hour For immediate and confidential consideration, please email your resume to jgarcia@talentzok.com or call 858.683.8070 . More information can be found at www.talentzok.com.
