Job Title:

Administrative Assistant to the Associate Provost/Dean of the School of Business Neumann University is currently seeking a qualified applicant for the full-time position of Administrative Assistant to the Associate Provost/Dean of the School of Business within the university's School of Business.

Duties & Responsibilities:

Provides support for the Associate Provost/Dean; Including but not limited to preparing correspondence and reports; preparing agenda and minutes for meetings; maintaining calendar; scheduling and confirming meetings and appointments with faculty, staff, and students. Serves as a receptionist to the Associate Provost/Dean and to the school; answers incoming telephone calls, provides routine information, channels questions to appropriate areas across the University, and proactively anticipates the needs of the Associate Provost/Dean's office. Monitors and assists in the management of the school budget and maintains invoices of expenditures for all budgets in the school. This includes preparing & maintaining budget Excel spreadsheets at the direction of the Associate Provost/Dean. Prepares correspondence and contract requests regarding course assignments and for per semester course loads for full-time and adjunct faculty, including directed studies, in specified programs and maintains database of such information for the entire School. Prepares correspondence and contract requests for program directors and coordinators each semester and maintains database of this information for the entire School. Supports the accreditation process for the school. Make travel arrangements for Associate Provost/Dean when necessary. Provides administrative support as appropriate to faculty and staff members of the school and for search committees when necessary. Prepares forms and communications related to academic probation, academic awards, faculty, and staff evaluations. Submits requests for payments, contract requests, etc. as needed and maintains corresponding records accordingly. Organizes and manages faculty, adjunct faculty, and student files in electronic format. Communicates proactively regarding course scheduling, faculty contracts, budget, documentation tracking, etc. Works closely with the Associate Dean of the School of Business to manage applicant materials, organize and manage student files, and prepare program reports. Collects faculty/staff schedules for the entire School at the beginning of each term. Completes all administrative tasks related to business programs, including but not limited to schedules, preparing contracts, and submitting invoices. Collects curriculum vitae and resumes for all full-time and adjunct faculty at the beginning of each academic year as needed. Tracks e-book orders for courses in the school prior to each semester. Edits School of Business websites as needed.

Qualifications:

Associate degree required, bachelor's degree preferred Prior experience in an educational or business setting Proficiency in technological applications, computers, and word processing software Effective oral and written communication skills Ability to plan, organize, attend to details, take initiative, and work independently to complete tasks Ability to prioritize and multi-task in a busy work environment with frequent distractions Ability to maintain a hospitable and professional office environment Ability to handle and communicate confidential information Willingness to adjust work schedule when needed Demonstrated computer applications skills; must be proficient in all aspects of Microsoft Office, especially Excel Candidates must possess an understanding of, appreciation for, and congruence with the Catholic Franciscan mission of the University.

Benefits Include:

Health Insurance (Medical/Vision/Dental) Options 403(b) Retirement Plans with Potential Employer Contribution Vacation/Sick/Personal Time 14 University Holidays Life, Short-Term Disability, & Long-Term Disability Insurances Potential Tuition Benefits Review of applications will begin immediately and continue until the position is filled.