Administrative Assistant 1: Center for Access and Engagement (Internal Applicants Only) Commonwealth University of Pennsylvania

• 5.0 Bloomsburg, PA Job Details Temporary | Permanent | Full-time | Contract $46,827 a year 1 day ago Benefits Health insurance Dental insurance Tuition reimbursement Paid time off Vision insurance Life insurance Retirement plan Qualifications Employee relationship building Full Job Description Please see Special Instructions for more details.
• This position is open to current employees of Commonwealth University of Pennsylvania only.
• Finalists for this position must communicate well and successfully complete an interview process.

Completing this search is contingent upon available funding. Posting Details Posting Details Posting Number S400 Classification Title Administrative Assistant 1 Working Title Administrative Assistant 1: Center for Access and Engagement (Internal Applicants Only) Department Act 101 Access & Success Home Campus Bloomsburg City Bloomsburg State Pennsylvania Zip Code 17815 Bargaining Unit AFSCME

• Agreement Work Location Home Campus Position Type Staff Temporary/ Permanent Permanent Full-time/ Part-time Full-Time If Part-time, specify percentage (

Examples:

0.75; 0.50; 0.25) Benefits The Pennsylvania State System of Higher Education provides a comprehensive package of employer benefits to eligible employees and their enrolled dependent(s), which include

• : Medical and prescription drug benefits. Generous retirement plans, two options: Alternative Retirement Plan (ARP) State Employees' Retirement System (SERS) Tuition benefits for employees and dependents. Paid time off. Employer-paid dental and vision benefits. Employer-paid life insurance. Voluntary insurances and additional retirement programs.
• Specific benefits may vary based upon university, employee group and/or collective bargaining unit.

Visit:

http://www.passhe.edu/inside/HR/syshr/healthcare/Pages/Summary-of-Benefits.aspx for additional information regarding benefits. To be eligible for most benefits, you must be a permanent, full-time employee (including temporary, full-time faculty with at least an academic year contract) or a permanent, part-time employee (including temporary, part-time faculty with at least an academic year contract) who is scheduled to work every pay period for at least 50% of full-time hours. Start Time 8:00 am End Time 4:00 pm Hours Per Week 37.5 hours per week Days Worked (Check all that apply) Mon, Tues, Wed, Thurs, Fri Salary $46,827.00/ in accordance with the

AFSCME CBA

Anticipated Start Date ASAP Anticipated End Date N/A Position Summary Information Position Purpose This position is open to current employees of Commonwealth University of Pennsylvania only. This position provides a broad range of administrative support to the Center for Access and Engagement. Programs within the Center for Access and Engagement includes Act 101, Emerging Scholars, the Basic Needs Shoppe, Board of Governors, Frederick Douglass Institute, and other retention focused programs. Description of Duties Review, evaluate, and respond to internal and external inquires pertaining to the Center for Access and Engagement. Coordinate, prepare and gather data for external funding sources, programmatic advisory boards, student and faculty/staff committees and on campus and off campus partners. Gather, input and maintain accurate student data to assist the Executive Director and Associate Director with reports to external funding sources. Ensure that procedures are followed for tracking of required student data and interact and communicate with representatives from external funding sources. Prepare information and correspondence for students served by the Center for Access and Engagement. Maintain confidential student filing system for active, inactive and graduated program students. Maintain accuracy of attendance, residency, and income eligibility for students enrolled in the Act 101 and other grant funded programs. Partner with PHEAA and Commonwealth University's Office of Financial Aid to obtain application data, household income and other relevant information that will assist the Executive Director and/or Associate Director in determining the status of program participants. Maintain records and budgetary information for any funds associated with the Center for Access and Engagement that is managed by the Commonwealth University Foundation. Assist students in enrolling in the various programs and initiatives associated with the Center for Access and Engagement Plan all events for the Center for Access and Engagement. Planning of events includes, but is not limited to, room reservations, completion of proper forms, budget expenditure approval for food and gifts for students, Service Purchase Contracts for speakers and any other permissions necessary for event success. Plan and order food based on the type of event coordinating with Dining Services and Catering. Ensure payment of all expenses after event has occurred. Work with any additional groups who may be involved with co-sponsoring the event(s). Under the direction of the Executive Director and/or Associate Director, place and remove course holds as appropriate. In addition, when necessary, place students into courses that have restricted seats for participants of the Center for Access and Engagement. Maintain, monitor, and reconcile budget expenditures and student employment for the Center for Access and Engagement. Prepare all purchases, transfers and travel related to budgets managed by the Center for Access and Engagement. Ensure that all necessary forms, transfer and BI/SA input are completed Maintain and manage proposed expenditures to match actual allotments for salaries and operating expenses for any grants associated with the Center for Access and Engagement. Assist in preparing grant proposals, including the annual act 101 grant. Assist in the preparation of budgets for grant applications, to include calculating salaries and benefits of department faculty, staff and student employees. Estimate itemized operational costs to include educational and office supplies, cultural and in-service activities. Conduct research on students served by the Center for Access and Engagement to identify GPAs, student retention, learning outcomes of retention focused programs and other research activities as requested. Make recommendations based on research. Anaylze overall operations and procedures

• make recommendations and inform the Executive Director and Associate Director.

Prepare reports, analyze data, and maintain information to inform decision making and produce recommendations as appropriate. Maintain the daily calendar for the Executive Director and Associate Director of the Center for Access and Engagement. Provide backup support to the Office of Diversity, Equity, Inclusion and Belonging. Decision Making Individual independently provides a broad scope of administrative support and assistance to areas within the department by initiating, developing, coordinating and monitoring ideas, methods and procedures. Incumbent must possess the ability to prioritize, multi-task, and be flexible. If referral is needed, incumbent provides information or feedback on issues to appropriate individual. Fiscal Responsibility Responsible for monitoring expenses for all budgets associated with the Center for Access and Engagement, including external funding sources, such as the Act 101 grant. Incumbent is also responsible for monitoring student employment budgets; the budgets of student organizations affiliated with the Center for Access and Engagement and donor funds managed by the Commonwealth University Foundation. The incumbent will provide regular updates regarding the status of relevant budgets to the Executive Director. Maintains records of expenses and encumbrances on BI and SAP. Provides information to appropriate individuals and advises of budget status. Supervisory Responsibility Trains, monitors, assigns tasks and reviews work of student office employees. Assists in the assignment of tasks to graduate assistants and student program assistants. Minimum Requirements Profile Such training as may have been gained through graduation from a 4-year college or university or any equivalent combination of experience and training. Preferred Qualifications Applicant Rating Criteria Knowledge, Skills & Abilities Some knowledge of the principles and practices of public administration Some knowledge of the principles of governmental accounting, statistics, and public personnel administration. Some knowledge of the sources of information, methods, and techniques used in administrative research. Ability to carry out, with some supervision, staff assignments requiring the organization of material and development of procedures. Ability to conduct studies and analysis contributing to the development of sound operational procedures. Ability to speak and write effectively. Ability to establish and maintain effective working relationships with administrative officials, other employees, and the general public. Essential Functions 1. Sitting

• 80%; walking
• 10%; standing
• 10% 2. Working indoors
• 95% and Outdoors (for errands)
• 5% 3.

Frequent lifting of objects weighing less than 5 pounds 4. Occasional lifting of objects weighing 25 pounds. 5. Reaching for objects at, above and below shoulder 6. Occasionally twisting at waist, and stretching to reach objects 7. Basic math skills and reading skills including understanding written documents 8. Writing skills in preparing and organizing documents 9. Sensory skills, i.e. visual, hearing, and speaking 10. Keyboard skills Posting Detail Information Open Date mm-dd-yyyy 08/11/2026 Close Date mm-dd-yyyy 08/18/2026 Open Until Filled No Special Instructions to Applicants This position is open to current employees of Commonwealth University of Pennsylvania only. Finalists for this position must communicate well and successfully complete an interview process. Completing this search is contingent upon available funding. Background Clearances Offers of employment are conditional, pending successful completion of the background clearances mandated by Act 153 of 2014 and Board of Governors Policy 2014-01-

A:

Protection of Minors. In order to qualify for a provisional appointment, the Applicant Acknowledgement Consent Form, Provisional Hire Form, Pennsylvania State Police and Justifacts portion of the clearance process must be successfully completed prior to your start date. The remaining PA Child Abuse History Clearance and FBI Clearance must be successfully completed and returned as soon as possible within the first 90 days of employment. Diversity Statement At Commonwealth University we recognize our responsibility to continuously support a living, learning, and working environment that values the diverse contributions from all members of our campus community. Our commitment to diversity, equity and inclusion enriches our campus community and is instrumental to our institutional success. Commonwealth University strives to cultivate a campus climate that allows all members to embrace diversity, equity and inclusion as we achieve success both in and out of the classroom, in our work responsibilities, and in our professional lives beyond Commonwealth University. We uphold our commitment to DEI by: Actively supporting and promoting the intellectual and personal growth of our students, inside and outside of the classroom. Providing workshops, trainings, programs designed to broaden the knowledge and understanding of diversity, equity and inclusion within our campus community. Ensuring that all learning and living environments throughout our campus are welcoming and capable of serving all individuals. Title IX/Clery The University prohibits any form of discrimination or harassment on the basis of sex, race, color, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, pregnancy, marital or family status, medical condition, genetic information, veteran status, or disability in any decision regarding admissions, employment, or participation in a University program or activity in accordance with the letter and spirit of federal, state, and local non-discrimination and equal opportunity laws, such as Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination in Employment Act, the Americans with Disabilities Act and ADA Amendments Act, the Equal Pay Act, and the Pennsylvania Human Relations Act. The University also complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act, as amended by the Violence Against Women Act (VAWA). Title IX prohibits retaliation for asserting or otherwise participating in claims of sex discrimination. VAWA imposes additional duties on universities and colleges to investigate and respond to reports of sexual assault, stalking, and dating or domestic violence, and to publish policies and procedures related to the way these reports are handled. The University has designated the Title IX Coordinator (Jennifer Raup, Elwell Hall, ORL, 570-389-4808, or ), to coordinate the University's compliance with Title IX and VAWA and to respond to reports of violations. The University has directed the Police Department to coordinate the University's compliance with the VAWA-related Clery reporting requirements. For information on the University's crime statistics, which is available in a publication called "Annual Security Report", please contact Commonwealth University

• Bloomsburg Police at 570-389-2211, Commonwealth University
• Mansfield Police at 570-662-4900, or Commonwealth University
• Lock Haven Police at 570-484-2278 or by accessing the following website: https://www.commonwealthu.edu/offices-directory/university-police/annual-security-report . Additionally, inquiries concerning Title IX and its implementing regulation can be made to the U.S. Department of Education, Office of Civil Rights, Region III, The Wanamaker Building, 100 Penn Square East
• Suite 505, Philadelphia, PA 19107;

Phone:

(215) 656-6010;

Fax:

(215) 656-6020. About Commonwealth University of PA The Power of Three Bloomsburg , Lock Haven and Mansfield universities have joined forces to boldly transform higher education in our region and beyond. While we are uniting as Commonwealth University of Pennsylvania, you can expect a college experience that is anything but common. We're Honoring our History by preserving the founding principles of each campus and continuing our vibrant on-campus student experience, serving as pillars of our communities, supporting students and our neighbors alike. We're Investing in Today by answering the greatest challenges facing higher education: accessibility, cost, quality, and relevance through the combined strength of our storied institutions. We're Building a Powerful Tomorrow by boldly changing the trajectory of public education to position ourselves for growth, increased access, and to meet economic and workforce development needs in our region, across Pennsylvania and beyond.

Quick Link https:

//commonwealthu.peopleadmin.com/postings/5870 Applicant Documents Required Documents Resume Cover Letter Optional Documents Unofficial Transcripts Additional Transcripts