Administrative Assistant

Job Description Position:

Administrative Assistant -

Events and Hospitality Location:

Antiochian Village Conference Center Reports to:

Event & Hospitality Manager Position Overview:

To assist in the coordination and management of group events and facility usage while providing excellent customer service and Christian hospitality to all guests of the Antiochian Village Conference & Retreat Center, in accordance with our mission statement: The Antiochian Village Conference Center is committed to changing the lives of people by providing true Christian hospitality in an Orthodox spiritual environment.

Essential Functions & Responsibilities:

• Coordinate and prepare quotes and rental contract agreements for returning groups.
• Proficiency in the KX Conference Center Management Software.
• Organize and manage airport and shuttle transportation reservations, scheduling, and related guest issues.
• Provide positive public relations and professional communication with guests, clergy, staff, vendors, and event coordinators.
• Conduct follow-up communication with groups regarding event logistics and facility needs.
• Provide on-site support to all user groups during events and programs as needed.
• Assist with event preparation, coordination, and execution to ensure a positive guest experience.
• Support the Event and Hospitality Manger, Director of Sales and Programming and other department heads as needed.

o Act on behalf of the Event and Hospitality Manger during periods of absence.

Scope of Duties:

Most duties take place at the Antiochian Village property while working directly with guests, retreat leaders, clergy, volunteers, and staff to coordinate successful events and group stays. Responsibilities included administrative duties, guest communication, software management, and on-site event support. Weekend availability is required based one vent scheduling and operational needs.

Qualifications:

• High school diploma or equivalent required.
• Minimum of one (1) year of related experience in hospitality, event coordination, customer service, office administration, or a related field.
• Strong organizational and communication skills.
• Ability to multitask and work effectively in a fast-paced environment.
• Professional and courteous demeanor with strong customer service skills.
• Proficiency with computer systems and willingness to learn conference/event management software.
• Ability to work independently and collaboratively with staff and guests.
• Must be available to work weekends as needed.

Position Details:

• Part time hourly position.
• Approximately 10-20 hours per week.
• Hourly rate: $14.

00 - $16.00 per hour, based on experience.

Pay:

$14.00 - $16.00 per hour

Work Location:

In person