PROFESSIONAL OPPORTUNITY ADMINISTRATIVE ASSISTANT

$2,000 SIGNING

BONUS AVAILABLE

• Position Summary Heritage Community Initiatives is offering an outstanding opportunity for a professional to utilize their administrative talents at our highly respected, Keystone Star 4, NAEYC-accredited program—Heritage 4 Kids Early Learning Center. This position, which reports directly to the Director of the program, will support all aspects of office management to ensure the highest level of compliance and customer service. This key position is crucial in developing and maintaining positive relationships with staff, families, and visitors. For over a quarter of a century, Heritage has valued our education teams and ensured they have opportunities to build careers while receiving a robust benefits package. We look forward to welcoming an experienced, creative, flexible, and responsible professional to our team. •Heritage Community Initiatives' Education programs operate year-round from 7:30 AM-5:30 PM. This is a coverage-based position that will require an individual to report to work on-site for 40 hours per week. Responsibilities Welcome all students, parents, and visitors to Heritage programs politely and professionally. Receive and distribute all incoming mail and packages.

Assist with program enrollment:

prepare enrollment packets, contact prospective families, and provide information about Heritage programs and enrollment process. Enter and maintain accurate, updated family and student information in databases.

Assist with financial operations:

process payments, generate daily deposit reports, and assist with completing family fee agreements. Maintain professionalism when communicating with families about any delinquent payment accounts. Prepare and submit weekly petty cash records. Collect, organize, and maintain monthly payment receipts and submit them to the Finance department, in accordance with Heritage financial policies and procedures. Provide support for all Heritage classrooms as needed: generate weekly reports for classrooms, print requested classroom materials, assist with staff breaks, and provide occasional classroom aide support.

Manage all office needs:

collect and fulfill classroom and office supply requests, obtaining Program Director approval for all orders. Maintain and troubleshoot standard office equipment, including copiers and telephone systems.

Monitor daily classroom attendance:

follow up weekly with families about excessive absences and report relevant information to the Program Director.

Manage all student files:

when children are enrolled in programs, create their files and ensure all required information is complete and accurate. Update files with new information on an ongoing basis. Enter, review, and maintain enrollment data. Maintain the strictest confidentiality of student, family, staff, and center information in accordance with organizational policies and applicable requirements. Other duties as assigned. Qualifications and Skills Associate's Degree in Business Administration or a High School Diploma or GED—must be able to provide proof of transcripts at the time of application. Must be available to work 12 months a year. 2 years of administrative assistant experience in an office setting. 2 years of experience working with children in a childcare setting. Polite, professional phone presence. Excellent written and verbal communications skills. Ability to maintain 12 professional development hours, as required by DHS annually. Computer proficient, with working knowledge of Microsoft Office, including Microsoft Excel. Adult and Pediatric CPR and First Aid; Fire Safety or willingness to obtain. Current FBI, Child Abuse, National Sex Offender Registry (NSOR), and State Criminal Background Clearances as well as applicable Out-of-State Clearances (State and Child Abuse). Current health assessment and TB test. Ability to frequently lift or move weight, including carrying or holding children 20+ lbs. Knowledge of ProCare and PELICAN a plus. Heritage provides an outstanding benefits package, which includes but is not limited to: UPMC Health Plan coverage Short-term disability, long-term disability, and basic life insurance 3 ½ weeks of accrued PTO in the first year of employment PLUS paid holidays (on average 9-11 days) Flexible Spending Account 401(k) plan with match Child Education Benefit at Heritage Community Initiatives' Education programs Longevity and Milestones of Service cash awards Permanent referral program cash bonus Financial Wellness program Heritage Community Initiatives is the only non-profit dedicated to three essential elements of socioeconomic mobility: transportation, education, and nutrition. For 43 years, we have been privileged to serve thousands of individuals from nearly 80 communities throughout Allegheny County. For more information visit heritageserves.org. We are looking for exceptional individuals to join our team of dedicated professionals - nearly 20% of whom have been with us for more than a decade. We look forward to hearing from you and discussing our robust compensation and benefits package as well as how Heritage Community Initiatives can play a key role in your career path. • Certain eligibility requirements apply

Job Type:

Full-time Benefits:

401(k) 401(k) matching Dental insurance Employee discount Flexible spending account Health insurance Paid time off Vision insurance

Work Location:

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