Job Summary We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will serve as the backbone of our administrative operations, ensuring smooth communication, efficient office management, and exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity for someone with strong clerical skills, technical proficiency, and a passion for delivering outstanding customer service. If you thrive in fast-paced settings and excel at multitasking, this is the perfect role for you! Duties Manage multi-line phone systems, answer inquiries promptly, and direct calls with professionalism and courtesy Handle calendar management, scheduling appointments, meetings, and events efficiently Perform data entry tasks with accuracy using spreadsheets and productivity software such as Microsoft Office and Word processing tools Maintain organized filing systems Assist with office management duties including coordinating meetings, preparing documents, and proofreading correspondence Provide exceptional customer support at the front desk by greeting visitors and addressing their needs with friendly phone etiquette Utilize computer skills to support administrative tasks such as document creation, email correspondence, and record keeping using software like QuickBooks for financial transactions Qualifications Proven clerical experience with strong office management skills in a professional setting Experience with QuickBooks or similar accounting software is preferred Strong organizational skills with the ability to prioritize tasks effectively in a busy environment Exceptional communication skills, both verbal and written; bilingual ability is a plus Demonstrated ability to handle multi-line phone systems with professionalism and patience Previous experience in customer service or front desk roles is highly desirable High level of attention to detail for proofreading documents and managing schedules accurately Ability to work independently while supporting team needs with time management skills Join us as a Secretary and become an essential part of our vibrant team! Your dedication will help us deliver seamless administrative support while creating a positive experience for everyone who walks through our doors. We value your expertise in office management, technical proficiency, and commitment to excellent service.

Pay:

$20.00 - $25.00 per hour

Benefits:

401(k) matching Flexible schedule Paid time off

Work Location:

In person