A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
Part Time Secretary/ Treasurer
Curwensville, PA
1 DAYS AGO
22768346
Summary
Curwensville, PA
In-Person
Competitive Salary
1 Years Experience
High school graduate or equivalency certificate (GED)
No Commission
25.00 hours per week / Day Shift / Part-Time / Hours May Vary
Description Pay:
From $15.00 per hour (may increase with experience) Knowledge of Quickbooks and Office 365. Pass a background check
Job Summary:
We are seeking a highly organized and detail-oriented Secretary to support our executive team and administrative operations. This vital role involves managing correspondence, coordinating schedules, preparing reports, and ensuring smooth communication across departments. The ideal candidate will bring strong administrative skills, a proactive attitude, and a solid understanding of financial and accounting principles to facilitate efficient office functioning. Join us to contribute to a dynamic environment where your organizational talents will make a meaningful impact every day!
Responsibilities:
Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements with precision.
Prepare, review, and distribute correspondence, reports, and presentations in a timely manner.
Assist with financial tasks such as invoice processing, accounts payable, and basic account reconciliation using accounting software like QuickBooks, Sage, or Xero.
Support financial report writing and data analysis related to budgeting, forecasting, and financial management activities.
Handle confidential information with discretion while coordinating internal communications across departments.
Maintain accurate records of financial transactions including cash management, payroll processing, and regulatory reporting requirements aligned with GAAP standards.
Facilitate office operations by organizing files, managing supplies, and ensuring compliance with relevant regulations such as SOX (Sarbanes-Oxley Act), IFRS (International Financial Reporting Standards), and governmental accounting standards.
Experience:
Proven experience in an administrative or secretarial role with a strong background in accounting or finance functions.
Familiarity with accounting principles including double-entry bookkeeping, debits & credits, balance sheet reconciliation, and account analysis.
Hands-on experience with accounting software such as QuickBooks, Sage, Xero or similar platforms is highly desirable.
Knowledge of non-profit accounting practices, governmental accounting standards, and public accounting environments is a plus.
Demonstrated ability to perform financial concepts like GAAP compliance, regulatory reporting, and general ledger reconciliation accurately.
Strong organizational skills complemented by excellent communication abilities to support effective financial analysis and reporting.
Ability to adapt quickly to new software tools and maintain high levels of accuracy in fast-paced settings. Join our team to be part of an organization that values precision, proactive support, and professional growth! Additional Details
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