Job Summary We are seeking an enthusiastic and detail-oriented Office Assistant at the entry level to join our dynamic team. This role offers a fantastic opportunity to develop foundational office skills, support daily administrative operations, and contribute to a professional and organized work environment. The ideal candidate will be proactive, organized, and eager to learn, with a passion for providing excellent customer service and maintaining efficient office workflows. This paid position is perfect for individuals looking to start their career in office management and administrative support. Duties Greet visitors and manage front desk responsibilities with professionalism and warmth Answer multi-line phone systems promptly, directing calls accurately and courteously Perform data entry tasks using Microsoft Office and Google Workspace applications with precision Assist with bookkeeping activities using QuickBooks and handle basic financial recordkeeping Manage filing systems, organize documents, and ensure confidentiality of sensitive information Support calendar management and scheduling for team members or executives Provide general clerical support including proofreading, document preparation, and mail handling Maintain office supplies inventory, place orders as needed, and ensure the workspace is tidy and organized Offer customer support by addressing inquiries via phone or email with excellent communication skills Skills Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Familiarity with QuickBooks or similar bookkeeping software is a plus Excellent organizational skills with the ability to prioritize tasks effectively Effective phone communication skills coupled with proper phone etiquette Bilingual abilities are desirable to assist diverse client needs Experience in office management, clerical work, or administrative roles is preferred but not required Ability to handle confidential information discreetly and professionally Strong typing speed along with proofreading skills to ensure accuracy in all documents Time management skills to balance multiple responsibilities efficiently Personal assistant experience or calendar management skills are advantageous Join us in creating a positive and productive office environment where your organizational talents can shine! This entry-level position offers valuable experience in office operations while supporting a collaborative team dedicated to excellence.

Expected hours:

40.0 per week

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan

Work Location:

In person