An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
Clerical Assistant 3 Commonwealth Of Pennsylvania $41,506.00 - $61,927.00 Annually dental insurance, vision insurance, parental leave, vacation time, paid time off, paid holidays, sick time, retirement plan United States, Pennsylvania, Greensburg 144 Donohoe Road (Show on map) Jul 29, 2026 Salary $41,506.00 - $61,927.00 Annually Location Westmoreland County, PA Job Type Non-Civil Service Permanent Full-time Job Number
N-2026-54331
Department Department of Transportation Division TR Westmoreland Co Opening Date 07/20/2026 Closing Date 7/29/2026 11:59 PM Eastern Job Code 00103 Position Number 00136881 Union AFSCME Bargaining Unit A1 Pay Group ST04 Bureau / Division Code 00081250 Bureau / Division TR Westmoreland County Worksite Address 144 Donohoe Road City Greensburg, Pennsylvania Zip Code 15601 Contact Name Jennifer Graham Contact Email jenngraham@pa.gov
THE POSITION
The Clerical Assistant 3 for the Department of Transportation in Westmoreland County plays a key role in keeping daily operations organized and efficient. This position offers the chance to support important payroll and attendance processes that help the county workforce function smoothly. You will work with employees, supervisors, and managers to solve problems and maintain accurate records. It is an excellent opportunity for someone who enjoys teamwork, responsibility, and a steady office environment.
DESCRIPTION OF WORK
This position centers on managing payroll, attendance, and leave information for staff across the county office. As a Clerical Assistant 3, you will perform the following duties:
Timekeeping Support:
Maintain accurate payroll and attendance records for county employees
Issue Resolution:
Research data and correct payroll errors by reviewing SAP screens and reports
Employee Guidance:
Provide direction to employees and timekeepers regarding pay rules and leave procedures
Report Preparation:
Prepare and review leave balances, payroll outputs, and quota reports
Record Verification:
Check work orders, production units, and coding for accuracy before submission
FMLA Processing:
Monitor Family Medical Leave Act entries and coordinate with appropriate offices Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
Full-time employment
Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
Telework:
You will not have the option to telework in this position.
Salary:
In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS
Minimum Experience and Training Requirements:
One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
One year of moderately complex clerical experience; or
An equivalent combination of experience and training.
Special Requirements:
This position requires keyboarding skills to meet standards for speed and accuracy.
Additional Requirements:
You must be able to perform essential job functions. How to
Apply:
Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
Pennsylvania law (51 Pa. C.S. •7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
